Apply on Employer Site

Wake County Public School System · 1 month ago

Secretary (Senior Director) - Communications

US-NC-Cary

Full-time

Hybrid

Mid, Senior Level

3+ years exp

Wake County Public School System is seeking a Secretary for the Communications Department. The role involves performing clerical duties, providing support to senior directors, and ensuring compliance with organizational standards and procedures.

Education Management

Responsibilities

Performs secretarial duties while prioritizing and completing tasks in a timely manner

Provides support with scheduling meetings and creating agendas for the senior director and directors

Creates, tracks, and updates media and public records requests

Creates and tracks team assignments on Monday.com

Generates effective correspondence, reports, and other documents, as directed

Tracks communications data and analytics and creates reports, manages spreadsheets, and maintains electronic filing system

Organizes and assists with logistics of scheduling meetings and special events

Prepares travel arrangements for the senior director and director traveling outside of Wake County

Creates and maintains department and district directories and calendars

Provides support with updating content on internal and external websites

Provides support with posting content on district social media channels

Provides backup support for mailroom tasks and coverage for the customer service phone line

Assists the senior director with budget inquiries in Oracle, as needed

Performs other related duties, as assigned

Qualification

Microsoft OfficeOracle business applicationsGoogle AppsAdobe AppsCustomer service skillsCommunicate clearlyMaintain relationshipsSecretarial experienceMonday.comOrganizational skillsEffective time managementCritical thinkingWork independently

Required

Considerable knowledge of Microsoft Office, specifically Microsoft Word, Excel, Power Point; Google Apps; Adobe Apps

Excellent organizational skills

Effective time management and organizational skills

Excellent customer service skills with the ability to calmly route concerns to appropriate staff

Critical thinking and problem-solving skills

Ability to work independently without close supervision

Ability to work with confidential information

Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback

Ability to establish and maintain effective working relationships with school system staff, external agencies, parents, and the community

High school diploma or equivalent

Three years of experience in a secretarial or related field