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SEO (Sponsors for Educational Opportunity) · 2 weeks ago

Senior Associate, Events & Development Operations

New York, NY

Full-time

Hybrid

Mid, Senior Level

$30.82/hr - $36.30/hr

2+ years exp

SEO (Sponsors for Educational Opportunity) is an educational non-profit dedicated to closing opportunity gaps for ambitious young people. The Senior Associate, Events & Development Operations will lead operations for the Annual Awards Dinner, supporting the Development team in planning and executing key fundraising events, while also managing donor stewardship activities.

Non-profit Organization Management

Responsibilities

Contribute to overall annual Development team goals, including revenue goals ($22M+) and development operations team goals (e.g., accurate and timely reporting, transmittals, data entry, and acknowledgments)

Lead the operations of the Annual Awards Dinner revenue tracking

Prepare regular revenue progress reports and work with Senior Director, Development to develop reports to review high-level progress and comparisons to previous Awards Dinner results

Oversee Annual Awards Dinner event trackers, assuring accuracy, entering all Awards Dinner pledges, tracking all honoree, dinner chair and board member solicitations, and preparing status reports

Collaborate with Senior Director, Development and Awards Dinner team to develop strategies for advance solicitations and outreach

Develop best practices for managing multiple Awards Dinner solicitation and prospect lists

Oversee, organize, and maintain all Awards Dinner solicitation lists and progress reports

Lead prospect research efforts of confirmed Awards Dinner guests for best table placement, and of VIPs to engage during the event

Generate and review the Awards Dinner Committee listings

Prepare all Development department acknowledgment letters for donors and sponsors, and maintain digital files of acknowledgments

Prepare contribution statements and invoices for sponsors

Approve and transmit all Awards Dinner pledges to the Finance department

Process vendor invoices and provide necessary documentation as needed

Attend Awards Dinner team meetings and serve as liaison to event consultants for all operations aspects of the Awards Dinner

Respond to sponsor inquiries for documentation, and coordinate with event consultants for receiving sponsor ads, logos, and listing information

Manage other Awards Dinner details including on-site needs as appropriate

Assist with other special events such as alumni events, Leadership Reception, and others with both preparations and on-site support as needed

Coordinate special appeals and other projects as requested

Qualification

Non-profit development operationsEvent planningProject managementSalesforceMS OfficeRelationship managementOrganizationJudgmentCommunicationCritical thinkingInitiative

Required

Bachelor's degree required

2-3 years of work experience in non-profit development operations or similar work, and/or event planning with increasing levels of responsibility and measurable results

A Passion for SEO's Mission: A deep curiosity and knowledge of the barriers to entry and obstacles for closing opportunity gaps for motivated young people

Exemplary written, verbal, and interpersonal communications skills; must be able to address and engage with diverse and multicultural communities through different mediums, including in-person and through messaging platforms, video chats/conferences, and phone calls

A proven background in developing and leveraging strategic partnerships with internal and external stakeholders to accomplish common goals and a track record of collaborating with teammates and colleagues with dignity and respect

The capacity to anticipate needs, use best resources, and employ careful decision-making. Able to adjust to changes and work demands quickly while maintaining a strategic and tactical vision to complete work efficiently

Proactively identifying ways to contribute to SEO's vision and mission by setting and delivering on achievable goals aligned with team and organizational priorities

An affinity for planning with the ability to break down issues into component pieces, build project work plans, assume accountability for timelines, lead cross-functional working teams, evaluate data for continuous improvement, all while navigating ambiguity along the way

Well-developed organizational skills with ability to manage multiple competing priorities and deadlines, and with stellar attention to detail, especially related to data collection, entry, and management

Proven sound judgement and excellent problem-solving skills

Proficiency in MS Office, and working knowledge of Salesforce or a similar CRM database system, and cloud-based applications like Box and Zoom

Ability to work occasional evenings and weekends