Goodwill Industries of South Florida · 2 months ago
Administrative Support
Fort Lauderdale, FL
Full-time
Onsite
New Grad, Entry LevelGoodwill Industries of South Florida is seeking an Administrative Support professional to provide secretarial and administrative assistance to the Manager and the Mission Services Division leadership team. The role involves managing communications, coordinating meetings, and maintaining important documentation for the department.
ApparelLaundry and Dry-cleaningLogisticsNon Profit
Responsibilities
Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division
Coordinates meetings and travel arrangements as needed
Assist with reconciling vendor invoices and payment vouchers
Check Mileage Expense Reports and Travel and Other Expenses Reports
Schedules meetings, takes minutes of these meetings (including Board and Committee meetings), and types the minutes
Maintain and update contract filing and keep track of assignment agreements and modifications
Develop attendance/service logs of participants (if applicable)
Prepare, maintain, and store the department-required documents, such as Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving logs, etc., for the participants and department employees
Prioritize and organize all office procedures, reflecting the division's needs. Order, stock, and track office supplies, forms, etc
Maintains an inventory report of computers, phones, cube assignments, etc
Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures
Create certificates for program or training completion and keep a tracking log of required training
Assist with special projects as assigned
Perform other duties as assigned, consistent with the department's needs
Qualification
Required
Provides secretarial and administrative support to the Manager and the Mission Services Division leadership team
Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division
Coordinates meetings and travel arrangements as needed
Assist with reconciling vendor invoices and payment vouchers
Check Mileage Expense Reports and Travel and Other Expenses Reports
Schedules meetings, takes minutes of these meetings (including Board and Committee meetings), and types the minutes
Maintain and update contract filing and keep track of assignment agreements and modifications
Develop attendance/service logs of participants (if applicable)
Prepare, maintain, and store the department-required documents, such as Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving logs, etc., for the participants and department employees
Prioritize and organize all office procedures, reflecting the division's needs
Order, stock, and track office supplies, forms, etc
Maintains an inventory report of computers, phones, cube assignments, etc
Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures
Create certificates for program or training completion and keep a tracking log of required training
Assist with special projects as assigned
Perform other duties as assigned, consistent with the department's needs
Company
Goodwill Industries of South Florida
Miami | Ft. Lauderdale | Keys - Your support funds job training for people with disabilities & other barriers to work.
Founded in 1959
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Landsberg
CEO
Mauricio Hernandez
Chief Operating Officer
Recent News
Seattle TechFlash
2025-04-11
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