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Forrest Solutions · 1 month ago

Executive Receptionist

NYC Metro Area

Full-time

Onsite

Mid Level

3+ years exp

Forrest Solutions is seeking an exceptionally polished and professional Receptionist to serve as the face of the executive floor for a premier financial services organization. The role requires impeccable interpersonal skills and strong executive presence to support C-Suite executives and high-profile guests with exceptional service.

ConsultingCRMInformation TechnologyLegalStaffing Agency

H1B Sponsor Likely

Hiring Manager

Megan Taraborelli

Responsibilities

Serve as the primary point of contact for C-level executives, board members, VIPs, and high-profile guests on the executive floor

Greet all visitors with warmth, professionalism, and efficiency, ensuring an outstanding first impression

Partner closely with executive assistants and anticipate executive needs for seamless, elevated support

Manage the full visitor experience from arrival to departure, working in real time with executive assistants and lobby security

Coordinate executive meeting logistics, including room readiness, guest preparation, and scheduling support

Uphold executive-level service protocols and brand standards consistent with the client’s corporate culture

Maintain a pristine, guest-ready environment across all reception and executive areas

Track and report visitor activity, preferences, and trends to enhance hospitality services

Oversee concierge-level amenities, ensuring VIP guests receive personalized service (e.g., customized refreshments, special dietary accommodations, tailored meeting prep)

Handle confidential and sensitive information with the highest level of professionalism

Organize catering and hospitality for executive meetings and events

Provide administrative support such as document preparation, visitor logs, and supply management

Liaise with security, facilities, office services, and other departments to ensure seamless daily operations

Support emergency preparedness and evacuation protocols for the executive floor

Demonstrate adaptability, strong problem-solving skills, and the ability to pivot quickly when priorities shift

(Optional) Provide scheduling or administrative support to the broader receptionist team as bandwidth allows

Qualification

Executive-level communicationCorporate front desk experienceMicrosoft Office proficiencyOrganizational abilitiesHigh emotional intelligenceMultitasking abilityInterpersonal skillsAttention to detail

Required

Minimum 3 years of corporate front desk or receptionist experience

Prior experience supporting senior leadership or working on a C-Suite/executive floor strongly preferred

Polished, professional appearance and executive-level communication skills

Exceptional verbal and written interpersonal skills

High emotional intelligence and sound judgment; able to maintain strict confidentiality

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Strong organizational abilities and attention to detail

Ability to multitask and stay composed in fast-paced, high-stakes environments

Preferred

Provide scheduling or administrative support to the broader receptionist team as bandwidth allows

Company

Forrest Solutions

Glassdoor3.0

Forrest Solutions is the nation’s first and leading onsite outsourcing and staffing firm.

Founded in 1976

New York, New York, USA

1001-5000 employees

https://www.forrestsolutions.com/

H1B Sponsorship

Forrest Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)

2020 (2)