James Madison University ยท 2 months ago
Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education
Harrisonburg, VA
Full-time
Onsite
Mid Level
$37K/yr - $37K/yrJames Madison University is a publicly funded university committed to preparing students for the future. They are seeking an Administrative Assistant for the Middle, Secondary, and Mathematics Education department to provide administrative and clerical support for the department, Academic Unit Head, faculty, and students.
AssociationNon Profit
Responsibilities
Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically
Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support
Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently
Maintain confidentiality and professionalism in handling sensitive information
Maintain up-to-date and accurate schedules, syllabi, and textbook information
Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example:
Review and enter approved course entries and student overrides in the student administration system(s)
Run queries and generate reports
Track faculty hours and overload pay
Track and support student scheduling and record keeping
Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing
Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs
Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators
Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice
Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education
Maintain inventory of supplies
Corresponds with adjunct faculty and assists in assigning and supporting supervisors
Qualification
Required
Strong communication and interpersonal skills
Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders
Exceptional attention to detail
Strong organizational and prioritization skills
Demonstrated persistence in finding answers and solving problems
Experience using digital office technologies (ex. MS Office 365, Adobe Sign)
Demonstrated ability to learn and adapt with change and innovation
Ability to interpret and apply relevant policies
Preferred
Prior experience as an Administrative Assistant
Demonstrated ability to utilize emerging technologies
Benefits
Paid vacation
Sick
Parental, and community service leave
19 paid holidays a year
Affordable health insurance
Retirement through the Virginia Retirement System
Work-life balance and integration program
Balanced Dukes
Tuition Waiver Program
Company
James Madison University
James Madison University offers programs on the bachelor's, master's and doctoral levels with its primary emphasis on the undergraduate student.
Founded in 1908Harrisonburg, Virginia, USA
1001-5000 employees
H1B Sponsorship
James Madison University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (35)
2023 (34)
2022 (22)
2021 (32)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Johnny Ginnity, SES, FACHE
University Lecturer--CEO
Caroline Shelly
Co-founder and President of SMAD Club
Company data provided by crunchbase