Apply on Employer Site

UCLA Health · 1 month ago

Administrative Assistant (On-Site)

Los Angeles, CA

Full-time

Onsite

Entry Level

$26.42/hr - $37.49/hr

1+ years exp

UCLA Health is seeking a highly organized Administrative Assistant to support the daily operational workflows within the Managed Care Department. This role is key in processing communications, preparing documentation for audits, and maintaining workflow logs to ensure efficiency and compliance.

Hospital & Health Care

Responsibilities

Receive, sort, batch, and route incoming communications including mail, faxes, emails, and CRMs

Prepare and maintain batch and inventory logs, scan and file documentation, and manage off-site storage preparation

Print and distribute reports to support operational and compliance requirements

Monitor fax queues and identify document types for appropriate routing

Support CMS and Health Plan audits by retrieving and compiling relevant documentation

Create and complete CRM tasks based on incoming correspondence

Maintain confidentiality and ensure adherence to HIPAA and departmental policies

Support departmental improvement initiatives and process streamlining

Qualification

Health plan experienceData entryMicrosoft OfficeOffice equipment operationMultitasking abilityLift 40 poundsCommunicationOrganizational skillsConfidentiality maintenance

Required

A high school diploma, GED, or equivalent

Ability to maintain confidentiality of sensitive information

Ability to lift up to 40 pounds

Preferred

Experience working at a health plan, medical group, or medical billing office

At least 1 year of data entry experience

Basic knowledge of Microsoft Outlook, Word, and Excel

Ability to file alphabetically, numerically, or alphanumerically

Ability to multitask, work with frequent interruptions, and meet deadlines

Ability to operate office equipment, including computers, printers, copiers, and fax machines

Strong communication and organizational skills

Company

UCLA Health

Glassdoor3.9

For more than half a century, UCLA Health has provided the best in healthcare and the latest in medical technology to the people of Los Angeles and throughout the world.

Founded in 1955

Los Angeles, CA, US

10001+ employees