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Briggs and Morgan, P.A. (now Taft Law) · 1 month ago

Legal Assistant - Real Estate (Phoenix)

Phoenix, AZ

Full-time

Hybrid

Mid Level

3+ years exp

Taft Law is a full-service law firm seeking an experienced Real Estate Legal Assistant to join their dynamic team in Phoenix. The role involves supporting attorneys and paralegals with legal and administrative tasks, including document preparation and workflow management.

Consulting

Responsibilities

Assist with making edits to and proofreading correspondence, contracts, agreements, and other complex documents in draft and in final form

Prepare, submit, and maintain weekly time records

Set up, maintain, and ensure that files are kept current including classifying, arranging files, filing, and storing information

Monitor, prioritize, organize, and facilitate daily workflow to meet project deadlines. This includes all administrative tasks including scheduling meetings, calendar management, processing expense reimbursements etc

Maintain e-mails and documents on Document Management System (DMS) as determined by attorney and paralegal

Act as liaison for attorneys and all office service departments, including Accounting, Business Development, IT, and Docketing & Records

Drafts basic documents and filings

Qualification

Legal administrative supportDocument preparationMicrosoft Office 365DMS/iManage DesksiteAderantAdobeInterpersonal skillsAttention to detailOrganizational skillsCreative thinking

Required

3+ years of legal administrative support experience is preferred

Familiarity with general processes, systems philosophies, structure, methods, and approaches of mid-to-large sized firms

Ability to communicate effectively, both orally and in writing

Proficient in using software systems such as Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), DMS/iManage Desksite, Aderant, LMS+, Workshare Compare, and Adobe

Ability to organize, prioritize and multi-task, while working effectively under pressure to meet deadlines

Ability to establish good rapport with attorneys, clients, and other staff

Ability to proofread a variety of documents with high attention to detail

Ability to think creatively and work independently

Exceptionally strong organizational skills and work ethic in delivering client products promptly