University of Arizona · 1 month ago
Administrative Support Assistant II
Tucson, AZ
Full-time
Onsite
Mid Level
$18/hr - $22/hr
3+ years expThe University of Arizona is seeking an Administrative Support Assistant II to provide high-level administrative and logistical support to the Arizona International office. The role involves managing office operations, coordinating events, and supporting the administrative team with various tasks and responsibilities.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Serving as front office staff for Arizona International this includes greeting, welcoming and directing visitors
Answering main phone line for Arizona International, and taking messages, screening or forwarding phone calls
Manage calendars, schedule meetings, and coordinate appointments for leadership
Assist in preparing agendas, documents, and communications
Maintain digital and physical filing systems in accordance with department policy
Process and track purchase requests, reimbursements, and supply orders
Sorting and distributing mail and deliveries
Coordinating golf cart scheduling and maintenance
Scheduling meetings and preparing background information or meeting materials
Keeping the VP and Dean on schedule on a daily basis
Driving VP and Dean to meetings using golf cart or pulling out and putting away golf cart when VP and Dean uses for meetings
Assisting with domestic and international travel including identifying flights or hotels and booking
Preparing p-card forms, travel reimbursements and other financial documents
Serving as back-up for other administrative team members
Provide logistical support for department-led events (e.g., receptions, delegation visits, staff events, orientations)
Assist with venue bookings, catering orders, setup/tear-down, and day-of coordination
Support the planning and communication of events through checklists, timelines, and tracking tools
Create and maintain post-event documentation and feedback reports
Hiring, training and evaluating student workers
Help manage student schedules, time reporting, and basic supervision
Assigning tasks or projects to students and tracking progress
Serve as a point of contact for routine facility or building maintenance issues
Submit FM service requests and follow up on completion for Global Center and at times University Services Building
Maintain office supplies, shared work areas, and resource inventory
Help ensure smooth day-to-day functioning of shared spaces and equipment
Qualification
Required
High school diploma or high school diploma equivalency is required
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience
Knowledge of office procedures
Ability to accurately prepare and maintain records
Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and taking accurate notes
Ability to communicate effectively in both oral and written form
Ability to handle difficult and stressful situations with professional composure
Skill in managing one's own time and the time of others
Preferred
The ideal candidate is organized, proactive, adaptable, and committed to delivering professional and responsive service in a fast-paced, collaborative environment
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation, sick leave, and holidays
U of A/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to U of A recreation and cultural activities
And more!
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Lanita Collette
Acting CIO, Deputy CIO
Recent News
Arizona Daily Star
2025-12-14
Arizona Daily Star
2025-12-09
Government Technology US
2025-12-09
Company data provided by crunchbase