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BTAS, Inc. · 1 month ago

Management Analyst Support - FMS

Wpafb, OH

Full-time

Onsite

Senior Level, Lead/Staff

12+ years exp

BTAS is seeking a Management Analyst Support for the AFLCMC/WII program, focusing on aircraft research, development, production, and lifecycle acquisition activities. The role involves performing administrative functions, managing communications, and supporting the program office in various operational tasks.

FinanceInformation Technology

Diversity & Inclusion

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Review acquisition and administrative correspondence and other written products for accuracy and ensure copies are provided to the appropriate personnel and that coordination is obtained as required in a timely fashion

Maintain full qualification and proficiency in the use of the Defense Travel System (DTS); assist others in the Program Office in making travel arrangements, processing travel orders, and claims for payment upon their return; act as reviewer in DTS of travel authorizations and vouchers

Must be proficient in the use of the Microsoft Office suite of software tools to help produce timely, high-quality Program Office communications/situational awareness products

Perform administrative and clerical functions associated with running a fast-paced, geographically-distributed and streamlined Program Office. This includes typing, filing, copying, paper shredding, destruction of sensitive data, control of documentation, managing file plans, correspondence and action items, civilian payroll system data entry, etc

Serve as administrative advisor to the Branch, supporting all aspects of running a Program Office, including responding to pop-up taskers, managing suspenses, answering phones, preparing for meetings/activities, interfacing with visitors, ensuring the Branch and Front Office Group (FOG) stay on schedule, and meeting required AFLCMC/WII suspenses, etc

Provide support to AFLCMC/WII personnel to support, plan, organize, staff, and conduct productive acquisition meetings, reviews, briefings, and other acquisition management events, as required

Support the AFLCMC/WII efforts to design, disseminate, and institute needed division-level acquisition and administrative policies, processes, and standards. The primary focus shall be on strengthening the AFLCMC/WII acquisition team communications, situational awareness, teamwork, and decision-making

Provide other support as required to accomplish the efforts specified above in aircraft research, development, production, and lifecycle acquisition and sustainment activities, including other tasks from the FOG and Branch Chief as assigned

Assist in maintaining branch-level calendars, AFLCMC/WII-level emergency information continuity plans and database, emergency procedures books, and telephone rosters

Perform administrative and clerical functions associated with running the AFLCMC/WII awards program for the geographically-distributed organization. This includes identifying upcoming awards submission dates and nomination criteria, notifying all branches of the upcoming nomination process, inputs and schedules; managing the division-level awards selection process, and reviewing award nomination packages including coordination from other organizations external to the Division for completeness and format

Perform administrative and clerical functions associated with operating the AFLCMC/WII in-processing and out-processing activities interfacing with the directorate-level staffs to insure a seamless process

Qualification

Defense Travel System (DTS)Microsoft Office SuiteSharePointAdministrative ManagementCommunication SkillsTeamworkOrganizational Skills

Required

Security Clearance Required: Secret

MA/MS, plus 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD

BA/BS, plus 15 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD

20 years of directly related experience in the respective technical/professional discipline being performed, 8 of which must be in the DoD

Proficient in the use of the Microsoft Office suite of software tools

Maintain full qualification and proficiency in the use of the Defense Travel System (DTS)

Perform administrative functions including official correspondence, fundamental database management, calendar management, and management of the AFLCMC/WII SharePoint website tool

Perform administrative and clerical functions associated with running a fast-paced, geographically-distributed and streamlined Program Office

Serve as administrative advisor to the Branch, supporting all aspects of running a Program Office

Provide support to AFLCMC/WII personnel to support, plan, organize, staff, and conduct productive acquisition meetings, reviews, briefings, and other acquisition management events

Assist in maintaining branch-level calendars, AFLCMC/WII-level emergency information continuity plans and database, emergency procedures books, and telephone rosters

Perform administrative and clerical functions associated with running the AFLCMC/WII awards program