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Rush University Medical Center · 20 hours ago

Legal Operations Supervisor-22914

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$86K/yr - $140K/yr

5+ years exp

Rush University Medical Center is a leading healthcare institution, and they are seeking a Legal Operations Supervisor to oversee the administrative functions of Rush Legal and manage coordination across various departments. This role involves providing paralegal support and ensuring compliance with legal and financial processes while exemplifying the institution's mission and values.

Clinical TrialsEducationHealth CareMedicalTraining

Responsibilities

Prepare and submit all licenses (initial and renewal), annual reports for all Rush entities, assumed names, tax exemption filings with local, state and federal agencies

Provides oversight of all external counsel defense spend to ensure compliance with billing guidelines as well as internal monitoring and submission of payment

Provides oversight of external relationship with class action firms and litigation where Rush is a class member, including obtaining all responsive documentation for submission to establish class participation, tracking of case status and reporting

Serve as liaison with external law firms for all correspondence and documentation needed by external auditors

Prepare all law firm engagement letters and handling of all settlement documentation, including case closure and financial coordination of case payment

Prepare litigation holds as needed

Assists with any and all reporting of claims via the loss run

Responds to Claims History Requests of providers and external facilities who are credentialing or recredentialing

Work with Finance Department and General Counsel on collecting and collating information for bond disclosures, external audits, budgets, and other financial matters. Serve as the Legal and Risk Department’s principal contact and liaison with Finance, including Accounts Payable, Accounts Receivable, Payroll, and Benefits

To help gather necessary information and resolve issues and problems, serve as the Legal and Risk Department’s principal contact and liaison with Human Resources, including Benefits and HR Operations; and with Information Systems

Manage and oversee all support staff and administrative personnel throughout Legal, Risk, Insurance, Governance, Institutional Equity, and other groups within Corporate and Legal Affairs as directed by the General Counsel

Provide day-to-day coordination of all office staff for handling of phone calls, mail and in-person presence for office-related needs

Prepare and submit all professional organization, and professional licensure applications, subscriptions and renewals

Process all invoices for Legal and Risk, including providing day-to-day oversight of Serengeti

Oversee the procurement of all office supplies, capital needs and replacement of items for the office

Oversee the onboarding and offboarding of all employees

Manage the Time and Attendance process for all employees

Qualification

Paralegal experienceOffice managementMicrosoft OfficeData analysisOrganizational skillsProactive natureAccountabilityVerbal communicationWritten communicationCollaboration