Tufts University · 3 days ago
Immunization Administrator (Compliance)
Boston, MA
Full-time
Hybrid
Entry, Mid Level
$54K/yr - $82K/yr
2+ years expTufts University is a division of student affairs serving health sciences students. The Immunization Administrator will assist in managing compliance with immunization requirements for over 3,800 students across six health sciences schools, including developing policies, tracking documentation, and coordinating compliance efforts.
BiotechnologyHealth CareMedical
Responsibilities
Assist the Director in managing compliance with State and University immunization requirements for over 3,800 students, and visiting students, for six health sciences schools, all with differing requirements
Assist the Director with the development of policies and procedures regarding immunization collection and compliance of immunization documentation requirements:
Oversight of student compliance with State and University immunization requirements for over 3,800 students, and visiting students, in six health sciences schools, all with differing requirements
Consult and collaborate on medical and religious immunization accommodation policies and procedures with University Counsel, the Office of Equal Opportunity, and the Associate Vice President of Health Services
Work with Registrars, Student Affairs Deans, Admissions, and the University Associate Vice President of Health Services of the six health sciences schools for compliance efforts
Complete annual compliance reports for the State Department of Public Health; compile data and provide statistics and summaries to the Student Affairs Deans
Work with the Medicat team to update and maintain the immunization portion of the Health Sciences portal
Obtain admissions data through daily SIS insert feed report and disseminate requirement information to newly matriculated students
Work with the Associate Registrar at the Medical School to complete away rotation forms for students
Work with the Medical School Clerkship Coordinator to ensure visiting medical students are in compliance with Tufts requirements
Review visiting medical student away rotation immunization status through the VSLO (Visiting Student Learning Opportunity) portal and serve as contact for visiting students regarding the immunization requirements for Tufts rotation opportunities
Keep track of CDC and State Department of Public Health websites for Vaccine Press Releases and advise the Director of changes which may impact School and University policies
As needed, work with the Director and the Associate Vice President of Health Services to implement new requirements and policy changes
As needed, work with the Director to assist in implementing immunization requirements for new programs
Work with Veterinary School Clinical Department Staff to review visiting student immunization status and compliance
Work with Dental School Staff to review visitor immunization status and compliance
Communicate with students regarding immunization compliance status. Enforce immunization policies by running weekly Medicat reports and place holds on delinquent student accounts
Analyze weekly Medicat immunization reporting
Assist new and returning students with understanding immunization requirements
Maintain all immunization documentation and review for compliance
Collaborate with Tufts Medical Center’s Department of Employee Health to coordinate compliance for student rotators
Serve as liaison to Tufts University clinical affiliates for Medical, PA (Physician Assistant), DPT (Physical Therapy), and Dental student immunization/testing information
Work directly with clinical affiliates to supply and track immunizations, testing, flu, and COVID vaccination information/status
Communicate site-specific requirements to students and complete additional site immunization clearance paperwork
Maintain and track student immunization consent release data for clinical affiliates
Complete site-specific immunization attestation letters for sites
Maintain and collaborate on PA and DPT student files in Box system for clinical rotation experiences
Work with the Director and chosen vendor to coordinate and assist with annual flu vaccine clinics
Generate immunization forms, information, correspondence, and automated immunization notifications
Review and update immunization information on all Health Sciences School websites
Respond to group email box immunization inquiries
Complete data input and filing of immunization documentation
Approve graduation clearance forms for students
Sign-off on LOA and Withdrawal forms
Compose correspondence, notices, and reports as required/needed
Assist with other office projects as needed
Qualification
Required
Bachelor's Degree or equivalent with 2 to 5 years of related work experience
Knowledge with Medicat, advanced Microsoft Office applications, particularly Word, Excel, Access and PowerPoint
Travel as required for training and professional development. Occasional travel to Medford and Grafton Campus
Preferred
Bachelor's degree preferred with experience performing detailed work in university, hospital, or business setting
A knowledge of immunizations & medical terminology for interpretation of documentation
Experience with Medicat and creating spreadsheets
Outgoing person with experience in dealing with a diverse population including foreign nationals
Ability to multitask with attention to detail and ability to maintain accuracy of data, and maintain focus. Able to always maintain professionalism and to use sensitivity in dealing with person and confidential information
Company
Tufts University
With four campuses in Massachusetts, Tufts is a research university committed to helping students and faculty generate bold ideas, innovate, and become active citizens of the world.
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