Alutiiq, LLC · 2 months ago
Secretary III
Davis, SD
Full-time
Onsite
Mid Level
$23.21/hr - $23.21/hrAlutiiq, LLC is seeking a Secretary III to provide administrative support to the Western Power Administration (WAPA). The role involves a variety of clerical duties, including document processing, data entry, travel arrangements, and general office support.
InternetProfessional Services
No H1B
U.S. Citizen Only
Responsibilities
Provide administrative support and services to Western Power Administration (WAPA) using existing systems and software to include Microsoft Office Suites
ATAAPS Duties
Filing, Copies, Routing Documents
Memo and Letter Processing
Data Entry
Labels an/or Report
Travel Arrangements and Reimbursement
FIMS
Phone Coverage
Taking incoming calls, distribute phone messages as needed
Clerical Duties and Administrative Support
ATAAPS duties include sending emails to federal employees and supervisors
Filing, Copies, Routing Documents to include electronic filing and filing copies of travel vouchers, letters and memos. Making copies of documents to distribute to recipients of letters, copies for mass mailings, and copy jobs as needed. Routing letters to respective employees for review and signature
Memo and Letter Processing to include Letters received from all groups which will be formatted per the WAPA Correspondence Guidelines, as well as proofread for proper grammar, and then printed on the appropriate letter head
Data Entry duties include but are not limited to creating spreadsheets for tracking of projects and documents
Labels and/or Reports includes labels for mass mailings, labels for outgoing mail and Reports for Site Lead Projects
Site Lead Duties include assisting other contract employees with work questions, issues with other employees and travel questions. Talking with other contract employees on work behavior and/or work performance
Approving timesheets, coordinating work schedules, training new employees and assisting with interviews
FIMS duties include receiving and creating Purchase Orders
Travel arrangements and reimbursement duties include travel arranging for multiple managers and their staff. Create travel reimbursement documents in the Concur System and provide training and backup support to other admin staff
Mail Duties
Backup support for Secretary I position
Provide backup support for any department assigned to the Billings Admin contractors
Provide additional backup for front area coverage, mailroom duties, and airport drop off/pickup
Qualification
Required
Must be US Citizen
High School Diploma or Equivalent
Must be able to obtain and maintain Government approval
Ability to work independently on routine office tasking and work efforts
Communicate effectively orally and in writing
Company
Alutiiq, LLC
Alutiiq, LLC is the premier Alaska Native Corporation (ANC) and our subsidiaries provide exceptional services to our customers across a diverse spectrum of capabilities.
Founded in 1999
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase