HOPE Christian Schools · 1 week ago
Director of Operations - January 2026 Start
Racine, WI
Part-time
Onsite
Lead/Staff, Director/Executive
3+ years expHOPE Christian Schools is seeking a Director of Operations to join their leadership team. This role is responsible for overseeing school operations and administration, ensuring compliance with regulations, managing budgets, and supporting student enrollment efforts.
Education
Responsibilities
Work with Open Sky and the Regional Team to oversee the purchase and maintenance of technology equipment and infrastructure, implementation of technology training, and management of technology consulting relationships
Monitor, submit, and organize all invoices and packing slips for incoming and outgoing deliveries
Lead the planning and coordination of logistics for student transportation, if applicable
Help to plan, prepare, and coordinate school events and activities as needed
Ensure the school facility and grounds are well-maintained and manage the timely resolution of all related issues
Ensure the smooth operation of the main office including mailings, attendance reporting, office machine maintenance, etc
Ensure school-wide compliance with health and safety laws, Department of Instruction or Education mandates, and all federal and state workplace regulations in partnership with Human Resources
Complete all compliance information for food and transportation if applicable, including collection of free and reduced lunch information to determine family eligibility
Lead the implementation of the K4 Outreach program
Management and use of marketing budget; purchase of swag, event fund usage, incentives, etc
Review all applications that come into OAS to review for accuracy and contact parents for documentation followed by submitting all paperwork to the REM for review
Support in the execution of the OLR process; ensuring that all are received within the required time frame
Lead school tours
Accurately track enrollment progress
Participate in weekly check-ins with principal and key stakeholders
Analyze past data, set progressive enrollment goals, and plans to reach said goals
Provide regular updates and communications to school principals and stakeholders
Understand data, forecast, and prepare information for school check-ins
Lead the re-enrollment process at school through implementing the network re-enrollment process
Plan, coordinate, and execute: Parent Teacher Conference re-enrollment event; includes set up and training of staff
Re-enrollment Breakfast event
Find ways to connect with difficult to reach parents
Reconcile in-year leavers with re-enroll list through the remainder of the year
Collaborate with REM to strategically develop a map of daycares, community centers/organizations, businesses, and churches that would target our market
Visit the above-mentioned locations to deliver flyers, build relationships, and schedule times that we could table at their location
Coordinate with the Principal to schedule and organize canvassing efforts
Attend community outreach events
Lead school summer engagement events
Partner with the Principal to manage the school budget process including annual budget development and ongoing budget management
Review and approve all school related invoices within Blackbaud expense management
Ensure proper internal control of organization’s assets and assist Open Sky Finance Team with internal/external audits
Generate operating and financial reports in relation to school performance for review with the school leader and the Open Sky Finance Team
Work with Open Sky Human Resources and appropriate school-based staff to maintain, update, and communicate the Employee Handbook
Ensure applicable hourly employee timecards are accurate and submitted to Payroll in a timely manner
Track staff attendance including sick and personal days
Support new student enrollment by coordinating open houses, school events, and supporting the regional enrollment team as needed
Maintain a comprehensive student enrollment and withdrawal process to collect and record pertinent information
Manage the collection and maintenance of student information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Ensure testing materials are properly ordered, received, and submitted for scoring; assist with logistical testing planning
Oversee student files to ensure all proper documentation is collected, tracked in the computer system, organized and filed
Manage student attendance, such as processing late arrivals and following up with the families of absent students when necessary
Correspond regularly with families regarding updates to school policies, trips, events, and other relevant information
Review all applications that come into OAS to review errors and contact parents to fix errors
Contact parents within 24 hours of applying to communicate what documentation is needed and how it can be submitted
Review all documents submitted for accuracy and submit to REM for review
Manage wait lists by monitoring when seats open, communicate with families, and ensure swift enrollment
Manage the Count Day process including ensuring accurate attendance and follow-up procedures
Ensuring 90%+ of applications are verified each period by communicating with parents and collecting applicable documentation
Perform other duties as requested or required
Qualification
Required
Passionate about serving Christ by serving His kids through the advancement of Christian education
Loves following the model of Christ to seek to love and serve others out of gratitude for His love and service to us
Lives and acts as a biblical role model and Open Sky Education representative in your life for our scholars, team members and community
Maturing Christ-follower who sees the fulfillment of this role and our mission as an active expression of their ongoing walk with Christ. (Includes regular participation in a local church and other faith-growing habits and communities to be filled up regularly so he/she is ready to pour themselves into our work, mission, and team. Also includes alignment with and desire to advance our Statement of Faith and Code of Conduct)
Agrees to engage in the faith life of our scholars and in collaboration with other team members
At least 3+ years of work experience preferably in operations management capacity, in a fast-paced, entrepreneurial environment
Comfort level with financial oversight and budgetary tracking to support strategic growth
Experience in accounting, financial oversight, and human resources desired
Experience managing multi-functional teams to achieve desired results
Proficient in Office 365 (Excel, Word, PowerPoint, Outlook, and Teams)
Ability to work outside normal business hours to meet the needs of the parents
Integrity, credibility, and passionate commitment to Open Sky Education's mission of providing a full and lasting education, accessible and affordable for all children
Deep passion for urban, faith-based education and closing the achievement gap
Keen analytic, organization and complex problem-solving skills which allow for strategic data interpretation
Strong interpersonal, verbal, and written communication skills and exceptionally responsive to customers and candidates; experience in effectively building relationships and communicating at all levels
Exemplifies humility and servant leadership by continually raising the bar for excellence and successfully serving as a partner to team members and leaders
Thrives in a fast-paced environment and manages multiple priorities effectively
Preferred
Bachelor's degree in management, accounting, operations or HR focus, preferred
Previous experience working in a school environment preferred
Company
HOPE Christian Schools
HOPE is a network of Christian college-preparatory schools in Milwaukee's central city and Racine.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase