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Kutak Rock · 1 day ago

Administrative Coordinator

Tallahassee Metro

Full-time

Onsite

Entry Level

2+ years exp

Kutak Rock LLP is a leading national law firm seeking an Administrative Coordinator for their Tallahassee, FL office. This role is essential for providing comprehensive office support, ensuring a professional environment for guests and clients, and maintaining an organized workplace for colleagues.

ConsultingLegal

Growth Opportunities

Responsibilities

Provide comprehensive office administrative support for office facilities, supply management, staff coordination and coverage, and technology

Professionally greet clients and guests of the firm and answer incoming calls

Ensure compliance with firm visitor and security policies to maintain a safe office environment

Manage conference room scheduling, equipment, set up, and maintenance for firm members and guests

Organize internal and external office and community events, including catering, reservations, headcounts, and expense tracking

Maintain positive relationships with property management and firm vendors

Schedule repairs for office equipment and maintenance, connecting with and escorting vendors

Coordinate, manage, and assist with office incoming and outgoing mail, including emails, faxes, bulk mailings, and package shipping and delivery

Maintain inventory of office supplies and breakroom supplies

File and organize records, invoices and other important documentation, and assist office personnel with records management

Qualification

Microsoft OfficeOffice management experienceCritical thinkingMultitaskingVerbal communicationWritten communicationAttention to detailOrganizational skills