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Smart Data Solutions · 3 months ago

Operations Document Processor / Scanner

Eagan, MN, US

Full-time

Onsite

New Grad, Entry Level

$15/hr - $15/hr

Smart Data Solutions is a leading provider of data management and workflow solutions to health plans and TPAs. They are looking for Mailroom Document Processors / Scanners to handle document processing tasks, ensuring quality control and compliance with company policies.

ConsultingHealth CareInformation TechnologyIT ManagementMedicalOutsourcingSoftware

H1B Sponsor Likely

Responsibilities

Opening, sorting, batching and quality control of documents in a timely manner

Preparing, verifying, and counting documents for scanning in a timely manner

Preparing documents for scanning by unfolding/uncreasing, taping, removing rubber bands, or unstapling documents in a timely manner

Fixing tears and making copies of documents, if needed

Following proper sorting method with appropriate cover sheets as trained

Ensuring Hi-Trust certification requirements are met, including but not limited to working on one client at a time, ensuring unprocessed mail is put back on P.O. Box shelf, ensuring processed mail is distributed to the scanning stations, and adhering to Smart Data Solutions Acceptable Use Policy

Properly identifying P.O. Box, client name, and patient name on documents and ensuring mail is processed correctly according to client criteria

Processing incoming mail based on customer required instructions

Ensuring assigned work is completed to align with customer service level agreements

Ensuring that all PHI is kept confidential and complying with all company policies and procedures

Complying with the Acceptable Use Policy which includes but is not limited to always displaying your SDS-issued photo ID while in the building

Scanning when business need arises

Performing Scanner Operating duties and responsibilities as articulated below when business needs arise

Maintaining acceptable levels of productivity to align with performance standards

Performing all tasks assigned with great attention to detail and in a timely manner

Must have ability to lift 45 pounds

Must be able to remain in a stationary position for 50% of the time

Scanning, archiving, and quality control of documents, including paper and film

Inputting appropriate data onto scanner computer screen, such as batch cover sheet information, by manipulating a mouse and typing on a keyboard

Feeding documents through a scanner in a timely manner

Keeping provided scanner logs up to date (i.e. storage box logs and company checklist log)

Troubleshooting and correcting basic technical errors of the scanning machine(s) as they occur

Operating and cleaning the scanner machines, including any new scanner machines introduced, pursuant to training provided

Ensuring batches are scanned and placed into appropriate storage box

Document processing (as described above) when business need arises

Prioritizing rescan batches when they arrive

Verifying batches are accurate before committing such batches

Performing other basic office duties as assigned

Performing all tasks assigned with great attention to detail and in a timely manner

Ensuring that all PHI is kept confidential and complying with all company policies and procedures

Ensuring daily assigned work is completed to align with customer service level agreements

Complying with the Acceptable Use Policy which includes but is not limited to always displaying your SDS-issued photo ID while in the building

Maintaining acceptable levels of productivity to align with performance standards

Must have ability to lift 45 pounds

Must be able to remain in a stationary position for 50% of the time

Qualification

Computer literacyOrganizational skillsAttention to detailTime managementBasic office dutiesEffective communication

Required

Strong organizational skills and attention to detail

Manages time effectively and is dependable

Communicates effectively

Computer literacy

Ability to perform other basic office duties as assigned

Must have ability to lift 45 pounds

Must be able to remain in a stationary position for 50% of the time

Benefits

Health insurance

Short-term, and long-term disability

401(k) with a company match to provide a better future in your retirement years

Work-life balance with competitive paid time off package; including vacation, holiday, and a floating day

Company

Smart Data Solutions

Smart Data Solutions provides IT solutions for the healthcare industry, for the high-quality and effective claim processing.

Founded in 2001

Eagan, Minnesota, USA

501-1000 employees

https://sdata.us/

H1B Sponsorship

Smart Data Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2023 (1)