Cedars-Sinai · 2 weeks ago
Executive Assistant - IBD Institute (Onsite)
Los Angeles, CA
Full-time
Onsite
Mid Level
$37.03/hr - $57.40/hr
4+ years expCedars-Sinai is one of the best hospitals in America, providing expert care and medical treatment using innovative technology. The Executive Assistant will provide administrative support to executive level, manage calendars, coordinate meetings, and oversee departmental communications and projects.
CommunitiesHealth CareMedicalNon Profit
Responsibilities
Screen and prioritize calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintain leader’s calendar, schedule appointments and meetings, make travel arrangements. Arrange meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided
Type from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Take and transcribe minutes of meetings. Compose more routine business correspondence for supervisor signature independently or with minimal direction. Ensure that spelling, punctuation and grammar are correct
Establish office filing system and database records for office. Prepare periodic, recurring reports from database. Create special reports and new file and database systems on own initiative as required. Research, gather, edit, compile, and organize information from other departments, outside agencies, etc. in response to requests for special reports
Review various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Note variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary
Coordinate projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables
Review UKG the departmental employee time keeping system per pay period and signs off appropriately
Serve as the primary point of contact for the IBD Executive Director, representing leadership with faculty, staff, institutional partners, and external stakeholders, including regulatory and funding agencies. Prepare executive materials, synthesize complex information for decision-making, and ensure timely follow-up, completion, and communication across initiatives
Coordinate and facilitate faculty meetings—including agenda development, presentation support, and on-site technology logistics—to ensure smooth execution and alignment with strategic goals
Oversee internal communications and notifications to faculty and staff on behalf of the Executive Director, ensuring clarity, consistency, and timeliness
Manage and execute special projects for the Executive Director by organizing teams, conducting background research, coordinating with internal and external partners, and prioritizing workflows to meet deadlines and deliverables
Collaborate with internal and external stakeholders to ensure the successful implementation of initiatives, from material preparation and delivery to evaluation and follow-up
Other duties and responsibilities may be assigned based on business needs
Qualification
Required
High School Diploma or GED is required
Four (4) years of dynamic responsibility in office administration with a background of customer service required
Ability to type proficiently (60-75 wpm) & edit material using Windows or a comparable system
Able to compose letters, policy statements, procedure manuals, and reports
Experienced in organizing & transcribing complex statistical and narrative reports, charts, and exhibits suitable for publication and distribution
Experienced in handling multiple tasks with short timelines
Must be able to prioritize assignments
Preferred
Associate's Degree or two (2) year college diploma degree in Business, Accounting, Computer Operations & Applications is preferred
Benefits
Outstanding benefits
Competitive salaries
Company
Cedars-Sinai
Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards for quality and innovation in patient care, research, teaching and community service.
10001+ employees
H1B Sponsorship
Cedars-Sinai has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (91)
2023 (81)
2022 (92)
2021 (92)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$63.31MKey Investors
American Academy of Orthopaedic SurgeonsCalifornia HealthCare FoundationNational Heart, Lung and Blood Institute
2023-12-01Grant· $0.01M
2023-05-25Grant· $28M
2022-06-16Grant· $7M
Leadership Team
Thomas Priselac
President/CEO
David Wrigley
Executive Vice President Finance, CFO and Treasurer
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