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Meneses Law · 4 months ago

Administrative Supervisor

Houston, TX, US

Full-time

Onsite

Mid, Senior Level

$52K/yr - $52K/yr

2+ years exp

Meneses Law is an accomplished law firm specializing in immigration services. They are seeking a highly organized and proactive Administrative Supervisor to support efficient office operations and lead a team in the administrative department.

ConsultingLaw EnforcementLegal

Responsibilities

Supervise and mentor a team of administrators, providing guidance and support to ensure optimal performance

Hold team members accountable for meeting individual and department goals

Ensure the administrative team is in full compliance with standard operating procedures (SOPs) and workflow expectations

Help create and revise SOPs as needed to support evolving business needs and improve team efficiency

Oversee the organization and maintenance of office files, records, and documents

Act as a liaison between the administrative team and other departments, fostering clear communication and cooperation

Handle incoming calls and other communications in Spanish and English

Manage filing systems, including e-filing, paper filing, and scanning

Record information as needed by following organizational instructions

Update paperwork, maintain documents, and perform word processing tasks

Help organize and maintain office shared areas

Perform general office clerk duties and errands such as filing, typing, scanning, printing, following instructions, and meeting task deadlines

Aid with client reception as needed, including greeting clients, providing directions, scheduling, and answering/calling clients

Collaborate with the operations team to implement process improvements and streamline workflow as required

Perform any other tasks or functions deemed necessary to the daily operations of the employer

Qualification

Bilingual (English/Spanish)Leadership skillsOrganizational skillsMicrosoft Office SuiteProblem-solving skillsProfessionalismCustomer service commitmentInterpersonal skillsTime managementAttention to detailIntegrity

Required

Strong leadership and interpersonal skills

Excellent verbal and written communication skills

Excellent organizational skills, time management skills, and attention to detail

Proficient with technology and ability to learn our software systems

Strong analytical and problem-solving skills

Ability to prioritize tasks

Ability to act with integrity, professionalism, and confidentiality

Proficient with Microsoft Office Suite and MacOS systems

Self-motivated with excellent interpersonal skills

Friendly and strong commitment to customer service

One year work experience as an Administrative Clerk or similar clerical role

Good understanding of clerical operations

English usage, spelling, grammar, and punctuation

Ability to work in a fast-paced environment

Ability to work well under pressure

Able to type 45 WPM or more

Must be fluent in English and Spanish

Bachelor's degree

Minimum of 2 years of experience in a similar administrative or leadership role

Benefits

Generous compensation

Work with state-of-the-art technology

Name Recognition & Prestige Immigration Law Firm

Sophisticated, Challenging Work

Structured Training Programs

Meaningful Career Advancement Opportunities

Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays).

Work Life Balance Schedule

Birthday and Anniversary rewards