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Northern Arizona Council of Governments · 1 month ago

EHS / HS Purchasing & Inventory Control Specialist, Flagstaff

Flagstaff, AZ

Full-time

Onsite

Entry Level

$20.56/hr - $20.56/hr

2+ years exp

Northern Arizona Council of Governments is seeking an EHS / HS Purchasing & Inventory Control Specialist to coordinate purchasing activities and maintain inventory control. The role involves developing requisitions, monitoring contracts, and acting as a liaison between Head Start and its vendors.

GovernmentNon Profit

Responsibilities

Develops requisitions for Head Start supplies in accordance with established agency and federal procurement policies and procedures

Assists in developing bid specifications and/or solicits competitive bids for supplies and identifies vendors for the approved vendor list that meet agency requirements

Works in cooperation with Central Offices Staff, to develop a negotiation plan for long term contracts and initiates approved contracts or purchases based on predetermined criteria such as price, quality, delivery, and availability

Coordinates and consolidates supply requests and needs of the center for standardization, efficiency and greater buying power

Works within agency and uniform guidance procurement policies and procedures while helping others to understand and follow as appropriate

Monitors established contracts for adherence to all terms and condition and researches and resolves any non-compliance or other disputes as necessary

Determines best delivery method for supplies

Assists in the evaluation of samples from suppliers to determine that they conform to NACOG Head Start specifications

Acts as a Liaison for Head Start in meetings with suppliers and manufacturer representatives to develop and review product lines to discuss the suitability and value of products and services to meet the needs of Head Start

Assist HS Central Office staff with short and long term range purchasing planning goals as part of the annual grant application budgeting process

Reviews vendor invoices for accuracy and processes invoices to be submitted to the finance office for pay. Researches and resolves invoice discrepancies

Develops and maintains plans for distribution and storage for supplies

Maintains an inventory control system for all NACOG Head Start supplies and equipment

Responsibility for reporting annual inventory for Head Start and Early Head Start Centers and addressing discrepancies in reporting

Manages the disposition of surplus property by collecting, sorting and disposing of all surplus property and assures that the disposition of items is within Head Start guidelines

Delivers supplies as necessary

Maintains assigned vehicles assuring safety and occupational condition

Conducts research and performs special projects as assigned

Participates in training sessions as assigned

Participates in staff meeting as assigned

Performs related duties, as assigned

Qualification

Purchasing methodsInventory controlProcurement policiesSpreadsheet proficiencyBasic business accountingRelationship managementComputer literacyCommunication skills

Required

High School diploma or GED

Two years of purchasing and inventory control experience including one year in the non-profit or public sector; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

Must be able to pass a criminal background check and a motor vehicle report

Procurement methods, procedures, and ethics

State and federal purchasing policies and procedures

Ability to maintain working relationships with people of varied social, cultural, and educational backgrounds

Strong oral and written communication skills

Strong computer literacy, with emphasis spreadsheet packages such as excel, word processing software and databases

Basic business accounting

Current, valid Arizona Driver's License

Obtain a Department of Public Safety Fingerprint Clearance Card