Prime Care Coordination · 3 months ago
Accounts Payable and Contract Specialist
Webster, NY, US
Full-time
Onsite
New Grad, Entry LevelPrime Care Coordination is seeking an Accounts Payable and Contract Specialist, responsible for performing general accounting and contract administrative duties. The role involves managing expense contracts, processing vendor invoices, and ensuring compliance with company policies.
Health CarePersonal HealthRehabilitation
Responsibilities
Timely prepare and ensure expense contracts are complete and all required information is obtained and filed
Ensure contractors meet all applicable insurance requirements as outlined per contract and ensure insurance certificates are current
Work closely with Program Directors/Managers to complete contracts according to schedule
Submit required information to Human Resources to conduct criminal background checks
Maintain schedule of Business Associate Agreements and ensure all agreements are complete and filed
Respond to requests for insurance certificates
Process vendor invoices for multiple entities
Ensure proper account coding of invoices, including allocations
Reconcile vendor statements
Communicate with vendors to resolve payment issues and answer inquiries
Process weekly check runs and collate supporting documentation for management signature
Record cash disbursements in checkbooks
Resolve outstanding checks in a timely manner
Ensure advances/prepayments are returned and recorded according to policy
Follow monthly closing schedule and assist other finance team members to ensure timely closing and processing of monthly financial statements
Assist with onboarding of new vendors and ensure compliance with company policies
Reconcile purchasing card transactions weekly
Reconcile travel expense cards using TravelBank
Generate and distribute EEOC letters to vendors
Communicate with departmental managers when needed
File and maintain records of invoices, payments, and other related documents
Assist with preparation of year-end audits and tax reporting
Perform all other duties as assigned
Qualification
Required
High degree of accuracy, attention to detail, and confidentiality
Excellent organizational and time management skills
Ability to work both independently and as part of a team
Ability to interact with all levels of staff, including senior management
Proactive and shows initiative in completing projects and tasks with minimal supervision
Strong communication and interpersonal skills
Associate's degree in Accounting or equivalent accounting knowledge
Knowledge and understanding of General Ledger cost centers
Knowledgeable and experienced in General Ledger coding
Experience with Excel, ERP accounting systems, and Accounts Payable software
Preferred
Accounts Payable experience preferred
Company
Prime Care Coordination
Prime Care Coordination makes it easy for people with intellectual & developmental disabilities to get the help they need for life goals.
Founded in 2017
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase