KYA · 2 months ago
Marketing Administrator
Santa Ana, CA
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $50K/yrKYA Services is a turnkey general contractor recognized by USA Today as one of the nation’s Top Workplaces. The Marketing Administrator role focuses on organization, coordination, and follow-through within the marketing department, assisting with event planning and logistics while supporting the Marketing Supervisor and other teams.
AnalyticsAppsContentPodcastPublishingSaaS
Responsibilities
Assist with trade show and event planning using Monday.com, supporting timelines, task tracking and updates
Support meetings with internal teams and stakeholders to coordinate event logistics, creative deliverables and deadlines
Attend all marketing meetings, take detailed notes and follow up on action items
Track task deadlines for stakeholders and provide status updates to the Marketing Supervisor
Participate in recurring meetings: weekly department meetings, weekly trade show and event planning meetings and monthly one-on-ones with the Marketing Supervisor
Maintain and update marketing inventory such as collateral, branded merchandise, signage and displays
Prepare, pack and ship event materials; organize and restock inventory upon return
Physically manage and organize marketing collateral in the warehouse, walking between office and warehouse as needed to stage, label and pack show materials
Maintain and renew all memberships and sponsorships, logging deliverables and due dates
Work closely with the Marketing Coordinator II, Administration Team and Sales Team to ensure smooth event execution
Support scheduling, document organization and general administrative needs for the marketing department
Organize marketing files and photos in Google Drive using the team’s naming conventions for easier search by region and job site
Input and maintain accurate marketing data in Flowcase
Report directly to the Marketing Supervisor
Qualification
Required
Strong written and verbal communication skills
Highly organized, detail-oriented and able to manage multiple deadlines
Comfortable working in Google Workspace (Docs, Sheets, Slides, Drive)
Able to follow and maintain naming conventions and file organization systems
Reliable, accountable and follows through on tasks without reminders
Ability to take notes in meetings and translate them into action items
Willing and able to assist with physical tasks (packing materials, warehouse organization, event setup/teardown)
Valid driver's license and reliable transportation (for warehouse, office, event travel)
Professional appearance and demeanor when attending events or meeting clients/stakeholders
Self-starter, takes initiative, asks questions when needed, not afraid to learn new systems
High school diploma or equivalent required
Preferred
Experience with event planning, logistics or administrative coordination (any industry)
Familiarity with project management tools (like Monday.com or Asana)
Basic understanding of marketing, branding or creative workflows is a plus
College coursework or degree in marketing, communications, business, or related field (not required)
Company
KYA
KYA is an audience insights platform. We help publishers better understand their audience and deliver a more targeted product.
Founded in 2014
2-10 employees
Funding
Current Stage
Early StageTotal Funding
unknown2014-04-01Seed
Company data provided by crunchbase