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George Mason University · 2 months ago

Events and Administrative Assistant

Fairfax, VA

Part-time

Onsite

New Grad, Entry Level

$19/hr - $19/hr

George Mason University is seeking an Events and Administrative Assistant for the Carter School for Peace and Conflict Resolution. The role involves assisting with event management and providing administrative support to the Undergraduate Admissions and Student Services staff, including planning events, managing logistics, and handling office management tasks.

Education

Culture & Values

No H1B

Responsibilities

Planning and coordinating all events and activities scheduled both external (non-Mason) and internal (Carter School and other Mason groups) at the Fairfax and Arlington campuses in support of the Carter School’s goals and mission

Working with faculty and staff on Carter School events, coordinating with other key members of the Undergraduate team and Events Manager to streamline between the Graduate and Undergraduate teams

Responsible for answering inquiries, managing events calendar, scheduling events, managing registration, arranging catering and other logistics (e.g., additional equipment and/or AV support, hotels, shuttle service, etc.), providing advice and support to event leaders on strategies and procedures, event set up, providing support during events including AV, event tear down, event assessment, tracking event participation and evaluation, and producing reports as needed post events

Assisting with event budgets, invoicing, event agreements, and payments

Composing and scheduling weekly events newsletter through Constant Contact

Keeping the Carter School website events page updated using 25Live

Managing the Undergraduate Instagram page advertising events and other undergraduate marketing content; and

Creating event marketing materials, and working with the social media team to promote upcoming events

Managing incoming calls and emails to the Carter School phone lines and email accounts as needed

Directing prospective and current students to appropriate resources

Reserving classroom space based on faculty inquires at the Fairfax campus

Ordering office supplies; and

Other administrative support duties as assigned

Qualification

Event managementMS Office proficiencySocial media managementBudget managementProfessionalismCommunication skillsTime managementOrganizational skillsProblem-solving skillsCollaboration skills