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Akin Gump Strauss Hauer & Feld LLP · 1 week ago

Billing Supervisor

Washington, DC

Full-time

Hybrid

Mid, Senior Level

$100K/yr - $125K/yr

3+ years exp

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. They are currently seeking a Billing Supervisor in their Finance department to oversee the billing staff and manage monthly processes related to billing. The role includes responsibilities such as preparing prebills, supervising staff, and ensuring compliance with billing standards.

Law Practice

H1B Sponsor Likely

Hiring Manager

Raechel Reynolds

Responsibilities

Meet with partners monthly to discuss WIP and AR inventory and keeping them informed about potential issues to determine the best course of action

Prepare monthly prebills for distribution to attorneys

Monitor local monthly billable WIP and report status to management

Communicate with attorneys and secretaries to address any billing questions or report requests

Audit prebills to ensure proper rates and/or special arrangements are accurate and enter approved timekeepers in Aderant

Revalue rates on prebills as needed

Manage Bill Groups in Aderant to ensure client contact and currency are accurate

Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements

Edit, prepare and audit finalized monthly prebills for accuracy prior to posting

Process and monitor the e-billing process including confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals

Ensure supporting documents accompany invoices pursuant to client requirement

Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion

Prepare Accounts Receivable write-off according to firm policy

Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate

Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients

Overall responsibility for supervising the Billing staff, including setting daily priorities, coordinating daily workflow and assignments and ensuring quality of work and timely completion of billing assignments

Consult with and assist Billing Manager on department procedures and ensure implementation with staff

Monitor the office monthly billable WIP and accounts receivable by reporting comments from the Billing Specialists to Manager and escalating issues with the responsible attorneys as necessary

Advise Billing Manager on staffing and personnel issues, productivity, training and professional development as needed

Manage the monthly process of recording bills in Aderant by month-end and provide delinquency reports to management

Process and record office escrow transactions

Handle escalated inquiries from secretaries, attorneys and clients regarding bills

Supervise daily work to billing staff and provide guidance on prioritizing, problem solving and completing tasks as assigned

Assist in constructive resolution of conflicts among team members, other departments and internal clients

Contribute to annual reviews and provide constructive feedback on regular basis. Identify possible training/development needs and opportunities for growth of team members

Lead by example in promoting teamwork within the Billing department

Participate on team meetings and engage in achievement of department goals and objectives

Work with attorneys as necessary to complete the monthly billing and other assigned tasks, including coordination of escrow transactions

Coordinate with Billing Manager on regular basis to report work in process and unbilled time, and raise issues

Implement firm billing standards, policies and programs as required

Develop relationships with attorneys and partners and serve as support for issues that may arise. Resolve problems when possible and, as necessary, report problems to Billing Manager in a timely manner

Qualification

Law firm billing experienceAderantE-billingAdvanced ExcelSupervisory experienceMS OfficeService orientationCommunication skillsOrganizational skillsLeadership skills

Required

Bachelor's degree preferred

3+ years law firm billing experience required

Prior supervisory experience

Experience with computerized accounting systems, Aderant preferred

Experience with E-billing

Advanced knowledge of Excel

Thorough knowledge of MS Office applications including Word and Outlook

Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

Aptitude and willingness to work with complex procedures

Strong organizational skills and attention to detail

Ability to read, comprehend and follow instructions

Ability to manage multiple priorities and adjust to changing priorities in a professional manner

Ability to work independently and with a team

Willingness and ability to assume new tasks and responsibilities

Basic knowledge of human resources policies, practices and legal requirements

Strong leadership skills and willingness to function as a role model within the office

Excellent judgment and common sense

Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners

Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned

Ability to work extended hours as necessary to fulfill time sensitive responsibilities

Commitment to professional growth and development

Benefits

Full range of health and other insurance benefits

Financial and/or other benefits (including 401(k) eligibility)

A discretionary bonus

Various paid time off benefits

Company

Akin Gump Strauss Hauer & Feld LLP

Glassdoor3.9

Akin is a global law firm with more than 900 lawyers and advisors who pride themselves on dedication to their clients and their communities.

Founded in 1945

1001-5000 employees

http://www.akingump.com

H1B Sponsorship

Akin Gump Strauss Hauer & Feld LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (9)

2024 (3)

2023 (4)

2022 (3)

2021 (1)

2020 (4)