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Cardiovascular Research Foundation · 5 hours ago

Program Manager

New York, NY

Full-time

Hybrid

Mid Level

$75K/yr - $90K/yr

4+ years exp

Cardiovascular Research Foundation is dedicated to enhancing and saving patient lives through educational programs. They are seeking a Program Manager to manage faculty and program content of conferences, symposia, and workshops, ensuring deliverables are completed on time and within budget.

Health Care

H1B Sponsor Likely

Responsibilities

Works closely with the physician course director(s) to plan, organize, implement, and evaluate the content development, by serving as the main point of program contact for assigned meetings

Manages timelines, budgets, and workflow for assigned projects and meetings

Responsible for the planning and execution of assigned programs to ensure the program deliverables are completed on time and within budget

Works in conjunction with Program Team member on Live Case sessions to execute Contracts for applicable CRF Programs. Will work closely with legal counsel to communicate correct contract is sent, any necessary changes, and execution of signed agreement. Will also maintain HIPAA forms and live case grant invoices for applicable CRF programs

Supervises and guides support team to execute necessary deliverables for two of the largest CRF run meetings

Schedules, prepares agenda and facilitates planning meetings with chair(s) and/or committees along with internal stakeholders. Post planning meeting, the program planner prepares and circulates reports, general documents, minutes, action items and responsibilities developed from planning meetings

Identifies and works with Course Director(s) and faculty to resolve scheduling and availability conflicts

Addresses faculty inquiries and/or problems related to faculty responsibilities at educational activities, including but not limited to their schedule, registration, hotel, travel and presentation management questions

Gathers required forms required to process reimbursement information and provides post conference summary

Acts as a liaison between live case operators, site contacts, production vendor and course directors in assembling and distributing schedule changes, memos and slide templates, along with collection of material required from each site

Maintains vendor relationships and works closely with the Meeting Planning group to ensure faculty housing, registration and/or travel websites and processes are executed in a timely and accurate manner

Works with Project Marketing Manager on marketing material, online or in print, by providing and proof reading/editing of faculty listings, agenda, signage and other program material for educational activities

Creates conference material including but not limited to, agenda, and disclosure summaries. Collects conference material post conference for processing of certificates

Provides onsite management of faculty and agenda at educational activities. Including, but not limited to handing out badges, preparing and organizing moderator notes, working with the presentation management team to ensure the quality of speaker slides presentations, works with the Meeting Planning group on room set-up, updating group, course directors, chairs and faculty of any program changes. Maintains program documentation, including files, reports, binders, project timelines, and data entry in speaker databases

Manages faculty hotel block, faculty travel via travel agency, and registration lists for assigned meetings

Monitors faculty expenses, alerts director on material changes, and provides final budget reconciliation and estimates for the following year’s budget

Reviews/edits or provides new templates, meeting timelines, faculty communications, processes, etc

Maintains relationships with over large groups of internationally renowned faculty of physicians and other

Works on special projects as deemed appropriate by department head

Provides the highest level of customer service to the faculty

Additional duties as assigned

Qualification

Medical meetings managementDatabase managementProject managementMicrosoft ExcelCommunication skillsOrganizational skillsProblem-solvingTeamworkFlexibility

Required

Bachelor's degree or the equivalent work experience

4-6 years of experience managing medical meetings, academic programs, or project management

Experience working with physicians

Proficient in Microsoft Excel, Outlook, Word, PowerPoint and Internet Explorer. Experience with database management is a plus

Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up and judgment. Must be able to prioritize and work in a fast-paced environment

Imperative to have the ability to manage time effectively and function well both autonomously and as part of a team

Possess excellent communication and writing skills, patience, professionalism

Ability to analyze information and solve problems

Availability to travel 3-5 trips/year for varied amount of time including one annual trip of 7 nights

Benefits

Choice of health plans include medical, Dental, and vision coverage

Company-paid short-term and long-term disability and life insurance

Health and dependent care flexible spending accounts

Pre-tax travel expenses through TransitChek program

401(k) plan

Generous paid time off (PTO)

Ten paid holidays each year

Company

Cardiovascular Research Foundation

The Cardiovascular Research Foundation (CRF) is an independent, academically focused nonprofit organization dedicated to improving.

Founded in 1989

New York, New York, USA

51-200 employees

http://www.crf.org

H1B Sponsorship

Cardiovascular Research Foundation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (7)

2024 (3)

2023 (3)

2022 (1)

2021 (1)

2020 (5)