New York Botanical Garden · 2 months ago
Executive Administrator, Advancement
Bronx, NY
Full-time
Onsite
Mid Level
$78K/yr - $85K/yr
3+ years expNew York Botanical Garden is a leading cultural and scientific institution dedicated to excellence in its mission and programs. The Executive Administrator, Advancement plays a key role in supporting the CEO, COO, and CAO by managing complex scheduling, preparing meeting materials, and enhancing workflow among senior executives and donors.
LifestyleNon ProfitTravel
Responsibilities
Oversee external scheduling for the CEO and coordinate with the Executive Administrator, Operations to maintain an accurate presidential calendar
Manage the CAO’s calendar and collaborate with Advancement to ensure both executives are fully prepared for internal and external meetings and visits
Prepare the CEO’s weekly binder and ensure timely delivery of all meeting briefings and other preparatory materials
Provide additional administrative support for other functions as needed
Coordinate visits to NYBG for Trustees, donors, and other VIPs, in partnership with colleagues across the institution
Arrange local, domestic, and international travel for the CEO, CAO, and other executives; support the planning and execution of donor trips
Keep appropriate records of donor meetings and activities in donor database (Raiser’s Edge) and other files
Draft clear, compelling correspondence for the CEO and CAO, as assigned
Review and edit communications drafted by Advancement – including briefings, presentations, correspondence, and more – with a strong eye for detail, tone, and context. Route these for approval by the CEO, CAO, and/or Chief of Staff
Draft other strategic communications as assigned
Record donor correspondence in donor database (Raiser’s Edge) and other files
Partner with the Board Operations Administrator and Special Events team to manage at least ten Board committee meetings annually, including drafting presentations, arranging logistics, utilizing BoardEffect, and executing meetings
Qualification
Required
Three or more years of experience in executive support, with a preference for work at a comparable nonprofit organization
Exceptional time management and organizational skills, sharp attention to detail
Excellent persuasive writing, proofreading, and editing skills
Ability to plan and balance multiple projects in a fast-paced, dynamic environment
Propriety, thoughtfulness, sound judgment, and discretion
Willingness to work occasional evenings for events and donor visits
Valid driver's license required for on-campus transportation of personnel and meeting materials
Fluency in Microsoft Word, PowerPoint, and Outlook
Preferred
Experience with nonprofit fundraising strongly preferred
Bachelor's Degree preferred
Company
New York Botanical Garden
The New York Botanical Garden is New York City's premier botanical garden and a top NYC tourist attraction.
501-1000 employees
H1B Sponsorship
New York Botanical Garden has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (5)
Funding
Current Stage
Late StageTotal Funding
$1.21MKey Investors
Bezos Earth Fund
2025-10-23Grant
2025-05-21Grant· $0.05M
2014-01-01Grant· $1.16M
Leadership Team
Jennifer Bernstein
CEO and The William C. Steere Sr. President of The New York Botanical Gard
Emily Schwarz
Chief Financial Officer
Recent News
2025-10-25
2025-07-11
2025-06-22
Company data provided by crunchbase