CalPortland · 2 days ago
Executive Assistant
Las Vegas, NV
Full-time
Onsite
Mid LevelCalPortland is a company that values its employees and offers a comprehensive benefits package. The Executive Assistant will provide comprehensive support to the COO, managing calendars, coordinating meetings, and assisting with strategic initiatives while maintaining confidentiality and discretion.
Building MaterialConstructionMining
Responsibilities
Manage the CEO and COO’s calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel
Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes
Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making
Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels
Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties
Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points
Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness
Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO
Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions
Collaborate with other departments to gather information and insights necessary for decision-making processes
Handle sensitive information with the utmost confidentiality and professionalism
Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy
Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization
Support the coordination of company events, corporate communications, and executive-related social engagements
Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication
Assist in coordinating cross-functional teams, ensuring alignment with the organization’s strategic goals
Qualification
Required
High school diploma/GED
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools
Ability to operate all types of office equipment (computer, copier, scanner)
Excellent English communication skills, both written and verbal
Excellent computer, math, and organizational skills
Self-starter with the ability to prioritize workload in an efficient manner
Strong problem-solving abilities, with a proactive and solution-oriented mindset
Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise
Ability to handle employee and company services confidentially
Preferred
Associate or Bachelor degree in Business Administration or equivalent experience
Experience with SAP
Benefits
Medical, Dental, Vision + low-cost premiums even for family coverage
Company-paid life/AD&D insurance
Company-paid short-term disability
Paid sick/vacation/holiday
401k/Company Funded Pension Program (program is dependent upon location and job type)
Employee Assistance Program (EAP)
Additional voluntary benefits
Company
CalPortland
CalPortland specializes in the sale and purchase of a wide range of building materials and offers other construction services.
Founded in 1891
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$4MKey Investors
US Department of Energy
2024-01-25Grant· $4M
Leadership Team
Allen Hamblen
President and Chief Executive Officer
William Mullen
Chief Operating Officer
Recent News
The Business Journal
2026-01-07
2026-01-03
The Business Journal
2025-11-01
Company data provided by crunchbase