Augusta University · 9 hours ago
Administrative Assistant 3
Augusta, GA
Full-time
Onsite
Entry, Mid Level
2+ years expAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Administrative Assistant 3 position performs responsible administrative and secretarial duties in support of a Vice President, the Provost, or Dean, coordinating operations and managing administrative projects.
Higher Education
Responsibilities
Responsible for collection and analysis of compliance data as required by federal VA and state DCH regulations and by The Joint Commission. Maintains ongoing communication with regulators as needed to meet standards and regulations for compliance review. Maintains current licenses for all professional staff and coordinates both new and current contracts for professional services/affiliations to ensure AU, DVS, state, and Joint Commission requirements are met
Coordinates schedules and calendars for the Executive Director, Associate Director, and Medical Director, ensuring efficiency and effectiveness of schedules. Coordinates all weekly/monthly and quarterly facility meetings held in the facility conference room. Performs other duties as assigned
Coordinates personnel actions for all staff and maintains files. Verifies and forwards appropriate documentation to human resources (HR). Ensures HR and Occupational Health (OH) requirements are completed. Manage exempt staff leave in OneUSG and verify exempt pre-pay listing for all departments. Develop personnel management reports, to include lapse monies and vacancy rates. Coordinates travel documents for all staff and maintains facility travel expenses
Manages confidential correspondence for Administration. Effectively responds to and maintains sensitive information regarding resident/patient inquiries, facility complaints, and staff communications. Interacts with Department Heads, AU, DVS, veteran¿s groups, politicians, clergy, resident/patient advocates, residents/patients, and families
Oversees facility IT needs and serves as a facility IT security administrator, determining needs and recommending proposals for improved TI services throughout the facility; works with campus and outside IT support services on project development and troubleshooting. Conducts staff in-services and individual training as needed
Interprets and analyzes budget documents for two separate budget cycles annually, AU and DVS, and prepares all necessary supporting documentation. Analyzes spreadsheets regarding budget, salaries, cost saving programs, events, benefits, equipment, travel, and specific purchases, clarifies positive and negative aspects and assists with decision making. Makes other financial decisions and recommendations on equipment purchases for all staff
Maintains data, analyzes and develops monthly reports for Administration; compiles and publishes the facility annual report
As a member of the Department Head committee, participates in weekly meetings by reporting on data, communicating ideas, and input in decision-making; prepares and maintains Minutes of this meeting
Assists in developing facility policies and forms. Maintains all policy and procedure manuals and forms on network BOX shared drive
Develops/publishes programs and invitations for facility Memorial Day and Veterans Day ceremonies and any other events that may be scheduled throughout the year. Edits the facility VetCom, the monthly facility newsletter
Perform all other job-related duties as assigned
Qualification
Required
A Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience
An Associate's degree from an accredited college or university and five years of directly applicable experience
A high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and eight years of directly applicable experience
Preferred
Five years of extensive computer and MS Office (Word, Excel, Publisher, Access, and Outlook) experience
Experience in office management in a health care facility
Extensive knowledge of AU policies and procedures, Georgia DVS organization and communication structure, PeopleSoft & OneUSG systems
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
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