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SMBC Group · 2 days ago

Administrative Assistant

New York, NY

Full-time

Hybrid

New Grad, Entry Level

$48K/yr - $95K/yr

SMBC Group is a top-tier global financial group offering a diverse range of financial services. They are seeking a highly energetic and well-organized executive/administrative assistant to support their Corporate Investment Banking Coverage Team.

AdviceBankingFinancial Services

H1B Sponsor Likely

Responsibilities

Admin will support 3-4 Groups Heads/MDs

Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar

Contact database management

Coordinate with other EA's to align priorities to maintain seamless schedule flow

Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings

Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary

Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA

Draft letters and memos for team members and copy and bind presentations for internal and external meetings

Order business cards, handle maintenance requests and manage and purchase office supplies

Deliver, copy, scan and file documents, faxes, letters, newspapers and packages

Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc

Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements

Coordinate with Corporate Marketing and Communication regarding all communications

Coordinate with D&I Team in support of ERG programs and initiatives

Qualification

Calendar managementExpense managementCustomer relationship managementPC literacyCommunication skillsMulti-taskingUnderstanding complianceOrganizational skillsAttention to detailTeam collaboration

Required

Prior experience in an administrative capacity, preferred

High School diploma/equivalency required, college degree is preferred

Strong writing, reading and verbal communication skills in English required

PC literacy (MS Word, Excel, Power Point, PDF, etc.)

High level of organizational and communication skills with an ability to work effectively with all levels across the organization

Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines

Excellent attention to detail and the quality of work product

Highly collaborative and flexible in a team and client environment and ability to form good relationships

Occasional need to work longer weekday hours and/or to deal with travel issues on weekends

Understanding of compliance/regulatory matters

Benefits

Annual discretionary incentive award

A competitive portfolio of benefits

Company

SMBC Group

Glassdoor3.5

SMBC Group is a top-tier global financial group.

Founded in 1590

New York, New York, USA

10001+ employees

https://www.smbcgroup.com/americas

H1B Sponsorship

SMBC Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (160)

2024 (87)

2023 (73)

2022 (44)

2021 (29)

2020 (26)