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Augusta University · 1 month ago

Assistant Director HIMS-GWVNH

Augusta, GA

Full-time

Onsite

Director/Executive

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators and healthcare providers. The Assistant Director of HIMS will assist with administrative and daily management responsibilities for the Health Information Management Services, including supervising staff and ensuring compliance with medical record functions.

Higher Education

Responsibilities

Assist in the management, organization and maintenance of all resident medical records in compliance with state, federal and facility regulations

Ensure accuracy, confidentiality and timeliness of medical documentation

Support implementation and monitoring of HIPAA and security policies

Conduct regular audits of medical records for completeness and compliance

Help manage the electronic health record (EHR) system, including user access, training and issue resolution

Respond to requests for release of information, ensuring legal and policy adherence

Participate in quality assurance and performance improvement (QAPI) initiatives related to documentation and data integrity

Implement and monitor policies for record retention, archiving and destruction as per federal and state regulations

Assists with processing of records of residents discharged from the nursing home including record assembly, analysis of medical records, diagnostic coding and record completion

Serve as the Medical Record Custodian in the absence of the HIMS Director

Coordinates and assists in the resident admissions process, ensuring a smooth transition for new residents and families

Serve as a point of contact for new residents and families

Help ensure a resident-centered, efficient admissions process

Provide facility tours and answer inquiries from prospective residents and their families

Maintain accurate admission records and databases in accordance with regulatory standards

Provide backup coverage during the Director’s absence

Participate in ongoing staff education, compliance training, and professional development

Support the HIMS Director in planning, development and implementation of departmental policies and procedures

Assists with production, development, analysis and maintaining of nursing home reports that comply with all state, federal and The Joint Commission standards

Maintains an overall knowledge of how each functional area of the department operates on a day-to-day basis and provides recommendations for improvement when necessary

In the absence of the HIMS Director, provide direct supervision to the HIMS Record Analyst, HIMS Clerk, Medical Transcriptionist, Transportation Coordinator and Transporter

Develops and maintains effective working relationships while being able to effectively communicate and resolve conflicts

Supports the development and distribution of marketing materials to veteran organizations, community organizations and community care providers (personal care homes, assisted living facilities, hospice facilities) to educate about nursing home, its services and bed availability in order to increase applications for admission and census

Assists with the preparation of death certificates

Assists with filing, answering telephones and performing duties required to maintain efficient office procedures

In the absence of the HIMS Director:

Prepares monthly billing and associated documentation for federal VA and state funds and the bi-monthly reporting of MDS (Minimum Data Set) resident data to the VA

Assists with the maintenance of resident data for reporting to various state and other entities: Georgia Center for Cancer Statistics, monthly reporting for the state cancer registry; Georgia Department of Community Health Annual Nursing Home Questionnaire; and Activated Insights monthly reporting of resident information for resident satisfaction survey process

Prepares/updates credential files for all attending physicians including the medical director, resident physicians, physician assistant and contract consultant providers

Serves on committees and work groups as requested

Perform all other job-related duties as assigned

Qualification

Registered Health Information AdministratorPoint Click CareHealth Information ManagementMedical TerminologyMicrosoft Office SuiteCommunicationDetail OrientedConfidentiality

Required

Completion of a 4+1 Certification program from a CAHIIM accredited institution

Registered Health Information Administrator (RHIA) required

Preferred

Bachelor's degree from an accredited college or university in Health Information Administration preferred

Experience in the maintenance of long-term care records with knowledge of state, federal and regulatory standards

Experience with Point Click Care application

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

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Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828