Colgate-Palmolive · 1 week ago
Leave Administration Specialist (Contract)
New York, NY
Full-time, Contract
Onsite
Mid Level
$40/hr - $45/hr
3+ years expColgate-Palmolive Company is a global consumer products company specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. The Leave Administration Specialist (Contract) will support the Leave Administration Manager in managing leave processes, ensuring compliance with relevant laws, and providing guidance to employees throughout their leave journey.
BeautyConsumer GoodsHealth CarePersonal Care and Hygiene
Responsibilities
Vendor Collaboration: Partner with Leave Technology and Disability vendors to manage cases and resolve issues
Employee Experience: Engage with employees to support them throughout the leave process
Escalation Management: Resolve routine Disability, Leave, ADA, and Leave Technology portal issues; escalate complex cases to the Manager
Administrative Practices: Collaborate with the disability vendor and stakeholders (HRBPs, People Relations, Payroll, Legal) to ensure proper administrative procedures
Processes: Implement new processes for efficiency; facilitate system integrations (disability, payroll, timekeeping, HRIS) for data accuracy; address deviations with stakeholders
Case management: Review leave requests (FMLA, STD/LTD, parental, medical, military, ADA); verify eligibility and documentation using the leave management system; send and track notices/forms; manage case lifecycle (open, update, close)
Employee Guidance: Clearly explain leave policies, rights, and timelines; provide checklists/next steps; set certification reminders; serve as an empathetic contact; advise on maternity/parental leave pre-emptively
Compliance and Documentation: Ensure compliance with federal, state, and local laws (e.g., FMLA, ADA, PFL) and company policy; maintain accurate records and audit trails; monitor deadlines
Coordination with Stakeholders: Partner with HRBPs/managers on eligibility, staffing, and return-to-work; maintain accurate data in HRIS/leave/benefits systems; coordinate with Payroll on pay impacts/deductions; liaise with TPAs and insurers
Return-to-Work and Accommodations: Manage fitness-for-duty/release documentation; coordinate transitional duties, reduced schedules, or ADA accommodations; maintain accurate approval/denial records; coordinate return-to-work dates with HRBPs
Coordinate Claims and Benefits: Integrate Workers’ Compensation claims with concurrent leave programs (STD, FMLA)
Prevent Overpayment: Review benefit payments across sources to prevent overpayments and ensure accurate claims processing
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or related field
3+ years of experience in leave of absence management or a related field (ex. disability management)
Expertise in using technology solutions for leave administration
Knowledge of relevant laws and regulations related to leave and disability management
Preferred
Strong individual contribution and collaborative skills
Excellent communication and interpersonal skills
Ability to handle sensitive and confidential matters with discretion
Ability to manage multiple priorities and work in a fast-paced environment
Benefits
Medical
Dental
Vision
Basic life insurance
Paid parental leave
Disability coverage
Participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements
Minimum of 15 vacation/PTO days
13 paid holidays
Paid sick leave
Company
Colgate-Palmolive
Make More Smiles.
10001+ employees
H1B Sponsorship
Colgate-Palmolive has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (7)
2023 (3)
2022 (6)
2021 (3)
2020 (5)
Funding
Current Stage
Public CompanyTotal Funding
$15.15MKey Investors
SMILE HealthThird PointVontobel
2023-08-08Non Equity Assistance
2022-10-18Post Ipo Equity
2021-03-16Post Ipo Equity· $15.15M
Leadership Team
Stephan Habif
Chief Technology Officer
Stanley J. Sutula III
Chief Financial Officer
Recent News
2026-01-09
2026-01-09
2026-01-08
Company data provided by crunchbase