Quest Aviation, Inc. · 5 months ago
Administrative Support Specialist
United States
Full-time
Remote
New Grad, Entry LevelQuest Aviation, Inc. is an airline and aviation services company seeking an Administrative Support Specialist. This role is crucial for maintaining efficient daily operations by supporting various operational teams through scheduling, documentation management, and logistical tasks.
AerospaceAutomotiveWholesale
Responsibilities
Greet visitors, answer and direct calls, and manage reception duties in a professional and friendly manner
Administer flight and service requests by logging and tracking inquiries, moving them through internal workflows, and ensuring timely responses
Schedule appointments, coordinate meetings, and manage shared calendars for pilots, operational staff, and management
Prepare, format, and distribute documents—including flight itineraries, service agreements, briefings, and correspondence—with accuracy
Maintain organized physical and digital filing systems, ensuring documentation is readily accessible and compliant with regulatory standards
Support billing and invoicing processes by assisting with data entry, verifying client information, and following up with relevant teams
Coordinate office supplies, manage inventory levels, and liaise with vendors to ensure uninterrupted operational support
Assist with ad-hoc projects and cross-functional tasks such as event coordination, travel arrangements, or documentation for audits
Qualification
Required
High school diploma or equivalent required
Previous experience in general office administration or support roles—aviation industry background is an advantage
Strong administrative and organizational skills with a keen eye for detail
Proficiency in standard office software (e.g., word processing, spreadsheets, email platforms)
Excellent communication skills, both verbal and written, with a professional demeanor
Resourcefulness, discretion, and the ability to handle sensitive information with confidentiality
Preferred
Associate's or Bachelor's degree in Business Administration, Aviation Management, or related field
Benefits
Competitive Salary: Compensation aligned with experience and industry benchmarks.
Health & Wellness: Employer-sponsored medical, dental, and vision insurance coverage.
Retirement Planning: 401(k) plan featuring employer matching contributions.
Paid Time Off: Generous leave policy including vacation days, paid holidays, and personal time.
Professional Development: Access to industry-relevant training, software education, and career growth opportunities.
Work-Life Balance: Flexible scheduling options to support personal well-being alongside performance needs.
Collaborative Environment: Supportive team culture with opportunities for cross-department engagement and mentorship.
Recognition & Progression: Regular performance evaluations with merit-based raises and promotion potential.
Employee Perks: Occasional staff recognition events, small team gatherings, or industry conferences, reinforcing a sense of community and appreciation.
Company
Quest Aviation, Inc.
A leading international supplier of business aircraft parts and services for more than 30 years.
Founded in 1984
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase