Ravago Manufacturing Americas · 2 months ago
Bilingual Executive Assistant (English & Spanish)
Orlando, FL
Full-time
Hybrid
Mid Level
3+ years expRavago Manufacturing Americas is seeking a Bilingual Executive Assistant to provide high-level administrative support to the President of the Latin America Region. This role involves managing schedules, communications, and operational priorities while enhancing executive productivity and organizational efficiency.
ManufacturingPlastics and Rubber ManufacturingRecyclingSales
Responsibilities
Coordinates the management of the GM/Executive calendars to include but not limited to individual and departmental meetings, communicates schedule changes to impacted invitees, routinely monitors for conflicts and uses judgement when priority conflicts may present themselves
Maintains regular cadence of departmental meetings and ensures agendas are created, published, and actions are tracked
Confirms and may initiate any necessary follow-up with GMs on overdue actions and actions requiring review in preparation for the next meeting
Ensure conference rooms are scheduled and set up as appropriate
Confirms IT equipment is set up and working properly to facilitate meeting needs and collaborates with IT if needed
Responsible for appropriate room and refreshment set-up and clean-up
Maintain and publish department organizational charts, directories, emails and other communication tools/documents
Responsible for the creation and/or editing/review of reports, presentations, etc. May engage with Marketing team as needed/directed
Provides contract coordination and collaboration to ensure commercial contracts are routed, reviewed, and executed accurately and timely by all interested parties
Serves a point of contact and relationship lead for Industry Associations which may include representing GMs at meetings and ensuring the appropriate cascade of relative information
May manage, coordinate, and research other special projects as directed by GM’s
Maintains respective channel’s inventory and dissemination of promotional items for visitors and suppliers
Provides back-up support for other executive assistants and office support personnel as needed
Responsible for the travel planning, booking and communications for assigned GM’s and other designated individuals to include but not limited to outside guests and additional team members when necessary
Ensures the timely and accurate submission of all travel and expense reporting for assigned leaders
Monitors and supports any travel escalations needs for GM’s and other sr. leaders as needed. May require after-hours support
Serves as the point of contact for large meeting/event planning for respective channels to include contract negotiations and liaise with host sites, ancillary vendors and external contacts
Identify and communicate preferred meeting venues for offsite functions while aligning to travel, expense and budget guidelines
Work with AMEX GBT Meetings Expert and/or Travel Specialist on site selection and contract negotiations
Leads the planning, communication and experience delivery for both on and off-site catering/restaurant dining to include centralized ordering, meal type(s), allergies, timing, re-set of meeting rooms, etc
May work with Marketing or be solely responsible for the creation and completion of necessary registrations, schedules, and communications to all meeting attendees
Serves as a point of contact for group travel and transportation by collecting, organizing and communicating all travel details with necessary individuals/vendors
Qualification
Required
Proven communication skills (verbal and written) with a proven ability to establish relationships and collaborate with a diverse set of stakeholders at various levels within and outside of the organization
Requires advance proficiency with Microsoft Office Suite
Demonstrated experience with time management skills with a proven ability to manage competing priorities and meet deadlines
Bachelor's degree in Business, Communications, or related field preferred. Equivalent experience considered in lieu of degree
Minimum of 3 years of previous experience supporting executives in a corporate environment required
Valid driver's license – required
Proficiency in English required
Bilingual – Spanish is required
Company
Ravago Manufacturing Americas
Ravago Manufacturing Americas (RMA) produces a wide range of plastic and rubber materials from high performance engineered resins to recycled post-consumer materials.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase