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Colliers Engineering & Design · 10 hours ago

Project Administrator

Miami, FL

Full-time

Onsite

Senior Level

5+ years exp

Colliers Engineering & Design is seeking a Project Administrator to join their Construction Engineering & Inspection team in Miami, FL. The role involves supporting the team with project budget setup, tracking, and ensuring accuracy, while also coordinating with various departments and managing invoicing and contracts.

ArchitectureCivil EngineeringMechanical Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Use software to assist project managers in managing project budgets

Track proposals and opportunity pipelines within CRM software, track purchase orders, invoice clients, run financial reports, revenue recognition, and track and coordinate sub-invoice payments

Ensure work is completed in accordance with FDOT specifications

Coordinate with other departments and disciplines within the firm as needed

Prepare/review contracts, professional services agreements and sub-consultant agreements prior to signature and follow up on executed agreements

Troubleshoot billing inquiries with clients

Prepare invoice and QA/QC reviews

Prepare application paperwork and submit application packages to various agencies, boards, and committees with jurisdiction over project work

Qualification

Transportation construction experienceFDOT experienceExcel spreadsheet skillsCRM software experienceEffective communication skillsOrganizational skillsTime management skills

Required

5+ years of transportation construction experience required

Prior experience with FDOT required

Valid US driver's license required

Ability to work with multiple project managers and within deadlines

Self-motivated, detailed oriented with strong organizational and time management skills

High level of dependability with a strong ability to prioritize tasks

Ability to work overtime as required

Effective communication skills

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions

Preferred

Associate or bachelor's degree in engineering technology or related field preferred

Prior AEC experience preferred

Experience with BST and CRM (client relationship management) software is a plus

Possess strong Excel spreadsheet skills

Benefits

Company paid medical, dental, and vision coverage

Paid pregnancy disability leave

Short- and long-term disability insurance

Life insurance

A company-matched 401(k)/Roth

Paid time off that includes parental and military leave

Employee referral and professional license bonuses

Straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week

Reimbursement for education

A free in-house resource for hundreds of educational and self-enrichment courses

Mentorship program

Wellness program

Women’s Organization

Ongoing philanthropic opportunities

Company

Colliers Engineering & Design

Colliers Engineering is a provider of multi-discipline engineering, design, and consulting services to public and private sector clients. It is a sub-organization of Colliers.

Founded in 1984

Holmdel, New Jersey, USA

1001-5000 employees

https://colliersengineering.com

H1B Sponsorship

Colliers Engineering & Design has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (7)

2023 (4)

2022 (7)

2021 (1)