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Dashing Diva · 3 hours ago

Office Operations Manager

Port Washington, NY

Full-time

Onsite

Senior Level

$75K/yr - $85K/yr

5+ years exp

Dashing Diva is seeking a highly organized and proactive Office Operations Manager to oversee day-to-day office operations, executive support, and company event coordination. This role focuses on optimizing workflows, managing budgets, and ensuring operational excellence across multiple locations while creating a welcoming environment that reflects the brand's values.

BeautyCosmeticsE-Commerce

Responsibilities

Provide support to the Sr. Director of General Affairs, ensuring accurate communication, reporting, and follow-through across all initiatives

Optimize the general affairs department’s workflow and increase efficient processes by developing procedures, implementing changes

Lead administrative functions, including CEO-directed errands, with discretion and sound judgment to delegate or execute tasks

Supervise and mentor a small operations team (3–4 staff), including responsibility for KPI management and performance oversight

Manage budgets and expenditure; create and monitor cost-saving initiatives; track and report expenses, create budget spending plans, status report periodically to the Sr. Director

Manage office supplies, inventory control, company assets, and purchasing

Maintain vendor relationships, review service contracts, and oversee operational invoices

Manage business travel arrangements and corporate events for employees and executives

Manage cafeteria operations including meal planning, menu updates, vendor coordination, and ensuring quality standards of service

Oversee food/beverage inventory, budgeting, and compliance with health and safety regulations in cafeteria facilities

Plan and execute internal and external events, employee engagement activities, and executive meetings

Manage logistics including venue booking, décor, catering, and budgeting to ensure impactful and organized experiences

Oversee VIP hospitality for corporate guests, executives, and CEO-directed events (including personal and family-related events), including guest transportation

Organize seasonal events, such as holiday parties, themed celebrations, and wellness programs

Qualification

Office Operations ManagementEvent PlanningBudget ManagementMicrosoft Office SuiteBilingual in KoreanEnglishSupervisory SkillsCommunication SkillsTime ManagementInterpersonal Skills

Required

Bachelor's degree in Business Administration, Hospitality, Interior Design, or a related field

Minimum 5 years of relevant experience in general affairs, office/administration, hospitality, or event/hotel management

Strong attention to detail with a refined aesthetic sense for presentation and organization

Proven ability to supervise staff, manage KPIs, and oversee team performance

Exceptional communication, delegation, and time management skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Responsible, diligent, cheerful, and cooperative personality with excellent interpersonal skills

Local travel may be required at times. Must have state issued legal driver license with clean driving record and able to drive approx. 50-mile driving radius