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American Crane & Equipment Corporation · 3 months ago

Personal Assistant to the CEO

Douglassville, PA

Full-time

Onsite

Mid Level

American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO, a polished and proactive professional who will serve as the right hand to the CEO, ensuring seamless operations in both professional and personal capacities. The role involves managing the CEO's calendar, coordinating property management, and supporting various projects, all while maintaining confidentiality and professionalism.

Manufacturing

Responsibilities

Manage the CEO’s full calendars and inboxes, integrating professional, personal, and family commitments

Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities

Triage incoming messages, flag urgent needs, and draft correspondence as appropriate

Serve as a liaison between the CEO’s household, business teams, and external partners

Maintain strict confidentiality in all communications

Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties

Manage contractors and service providers to ensure timely and high-quality work

Track budgets, expenses, and documentation related to property operations and renovations

Ensure properties are maintained to the CEO’s high standards and that all logistics run smoothly

Coordinate personal errands and schedule

Support family logistics, including travel, events, and daily needs

Manage pet care and related scheduling as required

Handle all personal matters with professionalism, discretion, and a proactive mindset

Assist with special projects across the CEO’s businesses and ventures

Coordinate with virtual assistants and contractors to ensure quality and consistency

Track deliverables, maintain documentation, and ensure smooth execution across all projects

Plan and coordinate personal and small professional events

Manage guest coordination, vendors, and logistics to ensure flawless execution

Create experiences that reflect the CEO’s vision and personal style

Qualification

Executive support experienceVendor managementProject management skillsMicrosoft Office proficiencyDigital scheduling toolsService-orientedEmotional intelligenceProblem-solvingDetail-oriented