Cushing Academy · 2 months ago
Advancement Office Manager & Events Coordinator
Ashburnham,MA,US
Full-time
Onsite
Mid LevelCushing Academy is seeking an Advancement Office Manager and Events Coordinator to assist in coordinating advancement, alumni, and parent events, as well as providing critical administrative support. The role involves managing events, supporting the Director of Advancement, and ensuring efficient office operations.
EducationPrimary EducationSecondary Education
Responsibilities
Assists with the coordination of activities throughout the Advancement Office to ensure efficiency, effective planning, and compliance with school policies
Manage agendas, travel plans, and appointments for the Director of Advancement and other team members. Assists staff with their assigned duties, prepares agendas, coordinates meetings, makes travel arrangements, and maintains calendars for Advancement team members
Maintains records, documentation, and files, ensuring accuracy and confidentiality
Monitors Advancement Office operating budget; prepares purchase orders and expense reports; coordinates billing invoices
Perform other general administrative duties, including ordering supplies, maintaining an organized office, overseeing office equipment, etc
In consultation with colleagues, devises an invitation to all Advancement-sponsored events, including regional events, parent events, and Reunion
Develops comprehensive planning timetables and procedural guidelines for all aspects of events
Work with colleagues to establish an annual calendar of events. (Determine event purpose, location, theme, and host in conjunction with the Director of Advancement)
Adhering to a budget, managing event finances, including check requests, invoicing, and reporting
Work with colleagues and key external constituents regarding their participation in and/or attendance at events and coordinate schedules accordingly
Identify event venues, negotiate space contracts, and book event space
Manage staffing for all events, ensuring adequate volunteer and staff coverage
Qualification
Required
Bachelor's degree or equivalent, combined with education and work experience
Must be multi-task oriented with strong interpersonal, organizational, and communication skills
The ability to manage detail, manage multiple projects, meet deadlines, and work with frequent interruptions
Ability to work well with coworkers, volunteers, and constituencies, including alumni, parents, grandparents, faculty, and friends of the Academy
Excellent oral and written communication skills
Keen analytical skills and a detail-oriented work style
Proficiency with Microsoft Office software, Google Suite, and experience with Raiser's Edge database preferred
Occasionally lifts up to 20 pounds
Generally, works in standard office conditions and climate
Works in a moderately stressful environment, dealing with a wide variety of challenges and deadlines, and a varied and diverse array of contacts
May work at a desk and computer for extended periods of time
Ability to see, hear, and speak clearly to interact with students, parents, and groups of individuals
Ability to attend off-site functions that may require travel by employee-owned vehicle
Preferred
Experience with Raiser's Edge database
Company
Cushing Academy
Cushing Academy
Founded in 1865
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Paul Silva
Chief Financial Officer
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