School of American Ballet · 2 months ago
Capital Campaign Assistant
New York, NY
Full-time
Hybrid
Entry Level
$47K/yr - $51K/yr
2+ years expThe School of American Ballet (SAB) is the preeminent ballet school in the country, dedicated to training professional dancers. The Capital Campaign Assistant will support efforts to raise $20 million for the 90th Anniversary Capital Campaign, managing administrative tasks, donor correspondence, event planning, and prospect research.
Performing Arts
Responsibilities
Efficiently and thoroughly manage campaign administrative needs including maintaining files and the donor database, creating and updating tracking systems, preparing progress reports, providing clerical assistance, and collaborating with coworkers
Continually refine the table of gifts, prospect pipeline, and master prospect list
Maintain a list of recognition opportunities and gift acceptance policies
Schedule appointments, coordinate meeting logistics, and prepare meeting materials
Process campaign invoices and track and reconcile expenses
Work with outside vendors
Perform other duties as assigned
Respond to donor questions in a timely and professional manner
Participate in the development of campaign proposals, reports, templates, website updates, and general correspondence
Draft weekly gift acknowledgments and ensure completion of recognition materials
Assist in the development of personalized donor appreciation messages
Manage all campaign mailings and mailing lists
Plan and oversee campaign events by coordinating all logistics including developing facility work orders, hiring and communicating with vendors, creating event timelines and staffing assignments, and overseeing event setup and breakdown
Coordinate invitation design, pull and review mailing lists, and take RSVPs
Process all campaign gifts in coordination with the Finance Department
Record all pledge agreements and manage the pledge tracking and fulfillment process
Identify and research current and prospective donors, create donor profiles, and assist in the development of solicitation plans
Prepare weekly call lists and provide support with donor cultivation activities and events
Qualification
Required
Attention to detail and administrative organizational abilities
Ability to meet deadlines, manage multiple assignments, and utilize proactive communication
Interpersonal skills and the ability to work successfully with colleagues, donors, volunteers, and vendors
Excellent written and verbal communication skills
Proficiency in Microsoft Office and capacity to learn and utilize a fundraising database
Ability to work occasional evening and weekend hours for donor events
Preferred
An associate or bachelor's degree and two years of professional experience is preferred but not required
Experience with Raiser's Edge or similar databases is a plus
Interest in the performing arts, dance, and/or education preferred (prior knowledge of ballet or SAB not required)
Benefits
Full health benefits
Four weeks of vacation (plus two holiday weeks in December)
Generous retirement savings benefits
Company
School of American Ballet
The School of American Ballet is one of the most famous classical ballet schools in the world
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase