Oklahoma State University · 4 hours ago
Administrative Assistant School of Human Services
Oklahoma City, OK
Full-time
Onsite
Mid Level
$15/hr - $15.52/hr
3+ years expOklahoma State University is seeking an Administrative Assistant for the School of Human Services. The role involves performing skilled administrative and clerical duties to assist the Dean, including handling finances, managing communications, and coordinating reports and meetings.
EducationSocial ImpactUniversities
Responsibilities
Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position
Types, compiles, prepares and composes documents, reports, bulletins, and written communications
Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information
Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts
Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services
Assists with enrollment procedures, tuition waivers, database entry and student information
Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school’s need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment
Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls
Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages
Organizes, maintains, and scans various files including confidential files
Schedules meetings and ensures all information is gathered and arrangements are made
Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary
Maintains minutes and administrative duties at school meetings and Advisory Board meetings
Picks-up, sorts and delivers mail and print jobs daily
Processes daily mailings, bulk mailings, faxes, Fed ex and courier services
Completes all mandatory training and participates in a minimum of two professional development opportunities each year
Performs other related assigned duties
Qualification
Required
High School/GED (degree must be conferred on or before agreed upon start date)
Three years of experience in administrative support, office operations or general office management
Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents
Must be an independent thinker, capable of coordinating projects without daily supervision
Ability to work in a sensitive, highly confidential and professional environment
Ability to work as a team, and coordinate special projects as assigned
Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail
Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners
High degree of initiative to work independently and also collaborate in a team environment
Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)
Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism
Demonstrated history of ethical and professional behavior
Preferred
Associate's
Experience in higher education, basic budgeting, accounting skills, and strong computer skills
Experience with Banner and Slate a plus
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
H1B Sponsorship
Oklahoma State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (54)
2024 (63)
2023 (83)
2022 (68)
2021 (60)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
William Paiva
Executive Director & Founder | Center for Health Systems Innovation (CHSI)
Recent News
The Journal Record
2025-11-11
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2025-11-08
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2025-11-01
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