Northwestern University · 6 hours ago
Program Assistant 2
Evanston, IL
Full-time
Onsite
Entry Level
$18.42/hr - $23/hr
2+ years expNorthwestern University is a prestigious institution, and they are seeking a Program Assistant 2 to provide clerical and administrative support to the Civil and Environmental Engineering department. The role involves managing departmental course schedules, coordinating events, and assisting with HR transactions while maintaining effective communication within the department.
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Responsibilities
Prepares manuscripts, scientific, technical &/or statistical documents
Proofs for spelling & grammar
Enters information into spreadsheets &/or databases
Creates equations
Compiles routine reports, statistics, tables, charts, etc. from readily available information
Provides the Chair of Civil & Environmental Engineering with administrative support including typing complex correspondence, spreadsheets, tables, exams, reports and published material using word processing applications, arranging travel, processing expense reports, maintaining a busy calendar, and various other tasks as asked
Processes a limited variety of routine HR transactions
Provides information on HR policies & procedures
Coordinates faculty recruitment activities involving placing ads, receiving CV’s, letters of recommendation, arranging travel and accommodations, scheduling of meetings and formal presentations and subsequent expense processing and follow through as requested
Gather and prepare with the utmost confidentiality faculty promotion and tenure documents required for review
Coordinates supervisor's &/or dept calendar
Coordinates registration & travel
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments
Coordinates and implements small to large scale and/or complex recurring events including the Student Recruitment Fair, Graduation, Distinguished Speaker event, Department Seminar Series, faculty meetings and external advisory committee and annual meetings
Coordinates all logistics such as advertising, registration, travel and accommodations, venues, speakers, catering, technology, tours, entertainment, student activities, etc
Maintains and manages course scheduling for the department
Maintains and manages Department’s social media presence
Maintains and manages Department website, including developing, writing, editing, and publishing Department relevant articles
Provides information via phone, e-mail, mail, etc
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally
Serves as a liaison between department research scholars and the McCormick Customer Service Center, including new-hire onboarding
Back-up to other department staff when needed
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
2 years of administrative support or other relevant experience required
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for continuing your formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (261)
2024 (316)
2023 (284)
2022 (283)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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