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USAJOBS · 2 months ago

Space and Facilities Specialist

Richmond, Virginia, USA

Full-time

Onsite

Entry, Mid Level

$62K/yr - $100K/yr

2+ years exp

The United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Richmond, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Resources Manager.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Monitor, coordinate and react to day-to-day facilities management issues

Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements

Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers

Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment

Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries

Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors. Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures

Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings

Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects

Maintain the District's occupant emergency program and the facilities security committee, as needed

Additional duties as assigned

Qualification

Facilities managementSpace planningProject managementProcurementBlueprint interpretationMulti-taskingCommunication skillsProblem solvingAttention to detail

Required

High School Diploma or equivalent required

Must have a minimum of two years specialized experience working in design, construction or a facilities related capacity which can include facilities management, project management or space planning

Must be capable of obtaining the required certifications for procurement and space and facilities

Moderate lifting, climbing, and moving equipment/furniture are required

Demonstrated ability to be a self-starter, capable of problem solving, multi-tasking and prioritizing in a fast-paced environment, where attention to detail is required

The ability to multitask and prioritize

Ability to quickly take government procurement classes, pass exams and become a certified procurement contracting officer

Ability to communicate clearly on facilities and procurement matters; possess excellent oral and written communication skills

Ability to work independently as well as interact with all work groups

Ability to review and interpret blueprints

Preferred

College degree preferred

Experience with procurement preferred

Experience of working with the General Services Administration and familiarity with their procedures and regulations preferred

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.