University of Chicago · 2 months ago
Assistant Registrar for Academic Services
Chicago, IL
Full-time
Onsite
Entry, Mid Level
$60K/yr - $77K/yr
2+ years expThe University of Chicago is a prestigious institution that supports a strong academic mission. The Assistant Registrar plays a vital role in managing the lifecycle of student academic records, overseeing graduation processes, and ensuring data integrity.
Higher Education
Responsibilities
Configure and maintain academic systems for graduation processes, ensuring accurate graduation tracking and data integrity
Oversee and execute the full graduation lifecycle – including application, verification, passing of milestones (i.e., doctoral candidacy, dissertation defense), and conferral of student degrees
Interpret curricular requirements in support of student degree auditing and graduation clearance
Maintain external education (previous institution attended) records
Manage additional honorifics beyond degree data - transcript notations, honors and awards, and certificates
Manage the diploma distribution process: ordering, proofing, packaging, shipping, tracking, and resolving issues for graduates – including replacement of damaged or lost diplomas
Serve as the primary office contact for graduation and diploma matters, coordinating closely with University partners and external vendors, ensuring timely communication and resolution
Compile, edit, proof, and publish candidate lists and honors/awards for the University’s annual Convocation program
Coordinate, train, and oversee Registrar’s Office staff on specific tasks, fostering a service-oriented, cross-trained, and knowledgeable team
Develop and deliver training on graduation-related processes for staff and representatives across academic units, colleges, and divisions
Support ongoing development and improvement of academic and student information systems – including modules, requirement tracking, production calendars, and reports relating to graduation
Support the preparation, design, and submission of official and ad-hoc reports and statistics—including degree completion, student enrollment counts, quarterly census, end-of-term reports, and state/regulatory submissions
Lead and participate in business process analysis, change management, and technology integration initiatives within the office; streamline operations in line with the University's business cycles and needs
Coordinate office notary services, apostille processing, and certification of official University documents in accordance with legal and regulatory requirements
Validates enrollment records in the student information system. Contributes to the creation of the course schedule and the assignment of classrooms
Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume (required)
Cover Letter (required)
Preferred
Demonstrates working knowledge of student information systems, preferably PeopleSoft Campus Solutions
Utilizes creativity and ingenuity to implement technical and business process solutions
Exhibits excellent organizational skills and the ability to perform multiple tasks concurrently while meeting deadlines
Tracks and monitors multiple open issues accurately and in a timely manner
Communicates clearly, tactfully, and courteously with diverse audiences, both verbally and in writing
Exercises sound judgment and discretion when dealing with sensitive information
Establishes and maintains productive working relationships with colleagues, clients, and stakeholders
Provides exceptional customer service and works effectively with a broad range of constituents
Applies strong planning, organizational, and project management skills to meet deadlines and execute assigned projects
Demonstrates ability to negotiate and resolve issues effectively
Adapts to changing circumstances with resourcefulness and flexibility
Works independently with minimal supervision while maintaining high standards of performance
Understands the broader context of administrative functions and how individual tasks contribute to organizational objectives
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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