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Okland Construction · 6 hours ago

Assistant Project Manager

Tempe, AZ

Full-time

Onsite

Mid, Senior Level

6+ years exp

Okland Construction is a commercial general contractor and construction management company with a long-standing history of delivering complex projects. They are seeking an Assistant Project Manager to support large commercial projects, ensuring timely completion, quality, and safety while collaborating with various stakeholders throughout the construction process.

Building MaterialReal Estate

Growth Opportunities

No H1B

Responsibilities

Responsible for ensuring that the project is completed on-time, within budget, and constructed with superior quality and safety

Visits each project site prior to the commencement of construction, and video records all areas that might by impacted by the construction

Coordinates with the superintendent to regularly update self-performed work and ensure that the proper fees are being applied

Reviews and ensures request for information (RFI) log is current and follows up to ensure record drawings and as-builts are updated and maintained

Reviews RFI’s, ASI’s, CCD’s, etc., with the project team to ensure that answers are received in a timely manner from the owner and architect

Prepares for, attends, and represents the company in applicable meetings including, but not limited to, the following: job “kick off”; weekly project; monthly project status review (PSR); owner-architect-contractor (OAC)

Manages the job closeout process from day one of project. This includes but is not limited by the following: ensure financial obligations to subcontractors are settled within 30 days of substantial, and that the final payment is received within 60 days

Ensures that the operations & maintenance (O&M) manuals are compiled and submits them in accordance with contract documents

Follows job start-up procedures, including completion of the new project checklist

Ensures—along with the superintendent—that the project site and construction activities are being constantly documented in writing and in photos, and that they are properly stored electronically

Ensures a storm water protection plan is in place at the onset of every project, that the notice of intent has been filed, and that the plan is maintained and updated on a weekly basis

Coordinates and communicates closely with the owner, architects, and subcontractors to eliminate any issues before they become problems

Reviews and works through negotiations of the prime contract with the owner

Ensures the pre-punch list and final punch lists, and ensures they are distributed and maintained on a regular basis, and completed in a timely fashion

Assists the owner and architect to obtain building permit and other permits, as required; also coordinates and acquires all insurance, bonds, etc., as required by the owner

Maintains relationship with the owner to ensure all warranty issues are identified, documented, and resolved in a timely manner

Markets the company to the owner and design team and engages the business development department in pursuing future opportunities

Assists business development and preconstruction in possible project pursuit opportunities

Seeks input from staff on how to improve process, project, company, etc

Seeks to learn changes in the industry

Ensures project safety policies, procedures, and company & OSHA standards are being enforced by the project team and that weekly safety meetings are being held

Supports the superintendent to ensure responsible person coverage in place for after-hours work

Ensures plan and resources are in place to execute effectively all BIM services including concrete coordination drawings, clash coordination, etc. according to the Okland BIM Execution Guide

Coordinates with the superintendent to use P6 scheduling software and to take ownership of the project schedule to press the project team to meet schedule demands and to meet milestones

Manages the risk exposure process and accounts for all possible unforeseen time impacts to the schedule

Mentors and encourages subordinate growth and development, and builds the morale of all project team members through positive reinforcement, feedback, etc

Works with the project team to establish goals and develop accountability

Able to create an open, trusting, inclusive team and inspire them to eagerly work together

Schedules, prepares, and conducts performance evaluations of staff members giving constructive, thorough feedback

Leads and ensures team has work/life and team balance through good communication, visualization of work plan, daily huddles, and team health

Conducts regular staff meetings for coordination and development of staff and resolution of critical issues

Assists the project team to have good neighbor relations around jobsites

Ensures all purchases, orders, and invoices are properly coded and administered according to Okland’s policy

Reviews the established budget estimate and bid and assists the estimator and job cost accountant with setting up the proper codes and organization of the job cost report

Assists the job cost accountant with the preparation and review of subcontract supplements and monthly pay applications to ensure that subcontractors are billing the proper percent complete on work items and that they are not over billing. Reviews this information with superintendents

Reviews the job status reports on a monthly basis, with the project director and team

Updates projections on income and all cost codes and provides reports to the project accountant

Manages the change order process effectively and efficiently by tracking and ensuring all costs are included and accurate and that the owner and architect are aware of potential cost impacts

Manages and tracks allowances accurately for the owner

Modifies the subcontract agreement and/or purchase order template to the specific project, inserts detailed scopes of work with project team’s input, and ensures subcontracts and/or purchase orders are issued in a timely manner to allow for maximum quality and schedule and cost effectiveness

Ensures buyout process is complete and that all subcontracts are written within 60 days of contract with particular emphasis on subcontracts that have potential impact on early activities (e.g., rebar shop drawings)

Organizes and conducts pre-construction meetings with subcontractors

Formally documents via e-mail, letter, etc., all relevant informal communications occurring on site with subcontractors

Regular, timely, and predictable attendance is required for this position

Performs other duties and responsibilities as assigned

Prepares, maintains, and updates exposure log with the project team monthly

Ensures that log of PRs, CORs, COs, and exposure log is maintained

Notifies the master subcontract agreement administrator when new subcontractors are utilized and ensures that the master subcontract is distributed

Coordinates with the project team to ensure the construction drawings are updated with approved changes

Manages, tracks, and documents the RFI and submittal processes proactively, effectively, and in a timely manner

Controls and monitors necessary long-lead procurement items

Coordinates with the project team to create and maintain the project directory

Inspects supplier warehouses when payment for stored materials is being requested

Participates as a design-build manager when required

Develops and maintains with the superintendent and corporate scheduler a detailed construction CPM schedule

Coordinates with the project team to maintain meeting minutes

Coordinates with the project team to ensure that delivery tickets are processed in a timely manner

Ensures that all the paperwork on the project is properly filed and maintained

Assists the project estimator in the preparation of Instruction to Bidders during the bidding process

Assists the project estimator in the review of scope, submitted bids, and subcontractor selection

Assists in the coordination of the work being performed by the trade contractors

Reviews weekly payroll reports sent by the job cost accountant to ensure accuracy

Qualification

Construction ManagementProject SchedulingCost ControlNegotiation SkillsBuilding Codes KnowledgeRisk ManagementMS Excel ProficiencyTeam LeadershipCommunication SkillsAttention to DetailEmotional Intelligence

Required

Bachelor's degree in construction management or some related field, and 6 years of related experience working on commercial construction projects; or equivalent combination of education and experience

Extensive knowledge of established construction and maintenance practices, procedures, and techniques as well as applicable local, state and federal building codes

Familiarity with a wide range of equipment and tools and proficiency in skilled construction, maintenance, and repair tasks

Advanced understanding of construction scheduling and cost control

Ability to prioritize multiple projects or competing demands

Ability to interact and communicate effectively with customers, vendors, and employees at all levels of the organization

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Ability to effectively lead, mentor and build high performing teams

Thorough and attentive to details

Ability to proactively plan for any risks and activities to help meet or exceed the deadline and budget

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists

Ability to maintain confidentiality and professionalism in the workplace

Ability to maintain the utmost level of integrity in all relationships and situations

Ability to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals

Ability to read and comprehend complex instructions, correspondence, memos, blueprints, contract document specifications, construction drawings, and CPM schedules

Possess strong computer skills, proficient in MS Excel, MS Word and MS Outlook

Possess high emotional intelligence (EQ)

Advanced ability in negotiations and conflict resolution

Ability to drive company initiatives or objectives and inspire team to also embrace

Ability to properly manage general conditions in a commercial construction environment

Benefits

Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match

Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; paid parental leave, financial literacy resources, and an Employee Assistant Program including legal and mental health support.

Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.