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Frazer, Ltd. · 2 months ago

ADMINISTRATIVE COORDINATOR, SALES

Houston, TX

Full-time

Hybrid

Mid Level

$26/hr - $31/hr

3+ years exp

Frazer, a leading builder of emergency medical vehicles, is currently seeking an Administrative Coordinator, Sales to join their team. The role involves providing essential administrative support and coordination for the sales and marketing teams to facilitate daily operations and ensure smooth collaboration on projects.

Automotive

Responsibilities

Provides comprehensive administrative support for members of both the sales and marketing teams

Serves as the gatekeeper, ensuring that customers and visitors are welcomed and directed appropriately and inquiries are addressed promptly

Oversees dedicated conference room scheduling, readiness, and supplies

Acts as a point of contact for department activities and ensures a secure and organized office environment

Handles UPS sales account activities, including label generation and document tracking

Administers Sharpspring leads, distributes weekly customer experience survey emails, and assists with various sales-related tasks

Performs data entry, and utilizes Syteline lookup for information retrieval

Maintains and updates data analysis spreadsheets and customer management databases

Records and reports AMD data, manages shipments, and maintains analytics for marketing

Assists in creating internal and external reports and presentations

Responsible for scheduling department meetings and preparing materials as needed

Maintains directories for dealer partners, chassis dealers, vendors, sales and marketing teams

Assists in scheduling customer meetings on-site and off-site in coordination with the sales and marketing teams

Manages license applications, tracking, and renewals across states of operation

Assists salesperson(s) and manager(s) in preparing and submitting bids

Fosters collaboration between sales and marketing teams for seamless coordination on shared projects

Maintains shared drive(s) organization

Undertakes diverse tasks and projects as assigned, showcasing flexibility and adaptability to support the dynamic needs of both departments

Qualification

Google SuiteSytelineAdministrative supportData entryTime managementWell organizedEmpatheticIntuitiveCommunication skillsTeam oriented

Required

High School Diploma or equivalent with administrative/operational support preferably in manufacturing operations or office environment

Good knowledge of general/standard administrative/manufacturing operations procedures and methods to successfully complete the duties of the job preferred

3-5 years experience working with Google Suite or Microsoft Office

Knowledge of Syteline preferred, not required

Excellent time management and ability to multi-task and prioritize daily work

3-5 years related administrative experience supporting multiple teams

Ability to effectively communicate ensuring all duties are completed with accuracy and high quality in a timely manner

Punctuality and good attendance are required

Ability to clearly and effectively communicate with customers, team members, and visitors, ensuring inquiries are handled promptly and professionally

Ability to juggle multiple tasks like scheduling meetings, managing conference rooms, and maintaining directories

Ability to be flexible and willing to take on diverse tasks

Ability to build positive relationships and promote seamless communication to ensure shared projects run smoothly

Ability to maintain a high level of attention to detail, ensuring accuracy in data entry, managing license applications, tracking renewals, and organizing reports

Ability to think critically and solve problems, whether it's organizing a shared drive, coordinating a complex customer meeting, or handling logistical issues with licenses or reports, is a vital competency

Self-motivated, able to manage their own work, and stay focused even in busy situations