Apply on Employer Site

JE Dunn Construction · 4 hours ago

Project Coordinator, Mission Critical

Bowling Green, OH

Full-time

Onsite

Entry Level

2+ years exp

JE Dunn Construction is a company focused on building perfection through inspired people and innovative tools. They are seeking a Project Coordinator for their Advanced Facilities Group, responsible for supporting the full project lifecycle, managing documentation, and ensuring compliance during the bidding and award processes.

Building MaintenanceBuilding MaterialConstruction

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle

Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes

Processes information within specific timeframes in order to maintain efficiency and timeliness

Provides timely and effective communication to internal and external stakeholders

Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications

Supports project management during the award process by

Issuing and/or preparing bond memos

Setting up, issuing, and fully executing subcontracts

System access to dashboards

Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure

Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats

Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders

Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents)

Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors

May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs

Shares subject matter expertise to support teamwork and deliver results

Utilizes discretion and integrity with highly confidential and sensitive information

Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs

Manages difficult or emotional customer situations promptly and efficiently

Meets client commitments; recognizes and acts upon service opportunities

Solicits and applies feedback to improve quality and service

May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc

Qualification

Project management supportMS Office proficiencyCommunication skillsOrganizational skillsAdministrative proceduresCritical thinkingAttention to detailTeam collaboration

Required

High School Diploma or GED

2+ years administrative or clerical support experience

Ability to perform work accurately and completely, and in a timely manner

Communication skills, verbal and written

Proficiency in MS Office

Organizational skills

Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals

Critical thinking ability

Ability to deliver quality through attention to detail

Ability to learn and use a variety of software, tools and systems necessary to meet business needs

Knowledge of administrative, office and general billing procedures

Ability to build relationships and collaborate within a team, internally and externally

Preferred

2+ years construction project support experience

Company

JE Dunn Construction

Glassdoor4.3

J. E. Dunn Construction Group is a privately-owned construction company engaging in the commercial construction industry.

Founded in 1924

Kansas City, Missouri, USA

1001-5000 employees

http://www.jedunn.com

H1B Sponsorship

JE Dunn Construction has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)