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UT Health San Antonio · 2 months ago

Assistant To The Chair-Senior (Radiation Oncology)

San Antonio, TX

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

UT Health San Antonio is a leading health institution dedicated to providing high-quality healthcare and education. They are seeking an Assistant to the Chair in Radiation Oncology to provide senior professional executive level administrative support, manage operational affairs, and represent the Chair to various stakeholders.

EducationHealth CareHospitalMedicalProduct Research

Responsibilities

Manages the administrative, operational, and/or financial affairs of the Chair's/Executive level equivalent's office

Plans and coordinates appointments and maintains the fluid calendar to include professional and business schedules, speaking engagements, committee meetings, or related commitments

Prioritizes and ensures that all duties requiring action or attention are completed within prescribed deadlines

Represents the Chair/Executive level equivalent to faculty, administration, and staff and outside constituencies

Conveys instructions and information to departmental faculty and staff members, in a highly confidential manner

Advises the Chair/Executive level equivalent on policy, procedural and operational issues of the college

Assists by troubleshooting, clarifying policies, and exercising independent judgment when referring and/or providing solutions to identified issues

Coordinates the distribution, collection, and processing of information for required faculty reports to ensure compliance to departmental policies

Creates and composes correspondence for Chair/Executive level equivalent signature

Examines incoming correspondence and routes appropriately

Reviews and edits draft publications and other written documents

Transcribes and maintains copies of updated CV, depositions, reports, journal reviews, grants and other documents

Edits and approves for signature any correspondence prepared by other department personnel

Serves as a liaison to University offices as the first point of contact for faculty and Chair Office

Performs all other duties as assigned

Qualification

Office managementAdministrative practicesMicrosoft Office SuiteRecord retention regulationsVerbal communicationWritten communicationInterpersonal skillsTime managementOrganizational skillsSelf-motivated

Required

Expert knowledge in office management and administrative practices and procedures

Knowledge of record retention regulations and ability to maintain confidentiality

Proficiency in relevant software such as Microsoft Office Suite

Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence

Strong interpersonal skills and demonstrated poise and professionalism

Excellent time management and organizational skills

Self-motivated and directed; takes ownership for deliverables and deadlines while work independently

Eight (8) years related experience is required

Benefits

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options: • Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire. • Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken. • Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment. • Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.