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The Beck Group · 5 hours ago

Executive Assistant & Office Experience Manager

Fort Lauderdale, FL

Full-time

Onsite

Senior Level

5+ years exp

The Beck Group is the largest and most innovative integrated building firm in the country, focused on delivering design and construction excellence. The Executive Assistant & Office Experience Manager will support senior leadership, ensuring a welcoming and organized office environment while managing various administrative tasks and office operations.

Collaboration

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners

Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work

Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials

Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents

Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep

Ensure the kitchen and shared spaces are clean, stocked, and welcoming

Coordinate vendor relationships, building access, supply ordering, and invoice processing

Assist with planning and hosting culture events, client visits, team celebrations, and training activities

Support new hire onboarding to create a smooth and positive first-day experience

Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner

Handle confidential information with professionalism and discretion

Perform ad-hoc assignments and lend a hand wherever needed to support the office and team

Qualification

Executive support experienceOffice managementHospitality coordinationEvent planningMicrosoft Office proficiencyCommunication skillsTime managementOrganizational skillsRelationship buildingConfidentiality

Required

Bachelor's degree preferred

5+ years of experience in executive support, office management, hospitality coordination or event planning

Professional, friendly, reliable, flexible, intuitive, and service-focused

Strong time management, scheduling, and organizational skills

Proficient in Microsoft Outlook, Word, PowerPoint, and Excel

Ability to build strong relationships across all levels of the organization

Maintains confidentiality and uses a high degree of discretion

Benefits

401k match and free SmartDollar program for financial wellness

Free dedicated financial coach

Personal health & fitness program for tracking activities & earning rewards

Paid family leave

Health discounts on medical premiums

Free comprehensive health screenings

Free health coach program for weight-loss & hypertension management

Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).

Free Life Coach

Pet insurance discount

Organized projects and events to support our communities

Company

The Beck Group

Beck Group is a team of designers and builders collaborating to meet the vision of clients.

Founded in 1912

Dallas, Texas, USA

501-1000 employees

http://www.beckgroup.com

H1B Sponsorship

The Beck Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (4)