American Heart Association · 1 month ago
Business Operations Coordinator
Pittsburgh, PA
Full-time
Hybrid
Mid Level
$21.90/hr - $27/hr
3+ years expThe American Heart Association is seeking a dynamic Business Operations Coordinator to support fundraising campaigns and donor engagement events in the Pittsburgh market. This role involves planning and executing events, collaborating with internal teams, and managing event logistics to ensure successful outcomes.
AssociationFitnessHealth CaremHealthPersonal Health
Responsibilities
Lead and support planning for major fundraising events and donor experiences primarily in Pittsburgh and potentially other areas
Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution
Maintain and manage data across multiple event systems related to leadership, donations, and planning
Process payments and monitor financials with accuracy and timeliness
Provide on-site support for events across the region, including occasional travel
Contribute to a high-performing team culture focused on excellence, innovation, and mission impact
Plan and execute a variety of mission-driven events and meetings
Source and manage vendors, venues, catering, AV, and entertainment, ensuring cost-effective solutions and compliance with the Association guidelines
Implement risk reduction procedures to ensure safe and successful events
Recruit, train, and schedule volunteers to support event execution
Serve as the on-site lead for setup, execution, and teardown
Act as the primary contact for vendors, sponsors, volunteers, and attendees, delivering exceptional service
Create ADA-compliant digital communications (invitations, programs, logistics) in coordination with marketing teams using Association templates and branding
Support virtual event production, including multimedia coordination and technical support
Maintain accurate and organized event data, including guest lists, sponsorships, seating, and donor benefits
Manage auction item data and associated revenue/donations with precision and compliance
Track and analyze donation and revenue data, correcting discrepancies and generating reports as needed
Collaborate with fundraising teams to review revenue, accounts receivable/payable, and ensure financial accuracy
Research discrepancies and assist with resolving past-due amounts
Process vendor payments and contracts in the financial system
Monitor event budgets and ensure cost-effective planning
Adhere to the Association’s Funds Handling and PCI procedures for all financial transactions
Maintain strong communication with directors and volunteers to ensure alignment on goals
Respond to internal and external inquiries with professionalism and timeliness
Support leadership with meeting coordination, documentation, and special projects
Prepare presentations, sponsorship materials, correspondence, and meeting minutes
Work independently and collaboratively on recurring and ad hoc initiatives
Perform other duties as required. Note that responsibilities are subject to change
Qualification
Required
High school diploma or equivalent
Minimum 3 years of experience in event management, project coordination, or administrative support
Strong attention to detail and ability to manage multiple tasks simultaneously
Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel (skills subject to testing)
Strong decision-making and problem-solving abilities
Excellent interpersonal skills with the ability to build relationships across all levels
Self-motivated, adaptable, and diplomatic
Comfortable working in a dynamic, fast-changing environment
Skilled in report preparation and proofreading
Requires access to reliable transportation at all times on an immediate basis
A smartphone is required
Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving
Must be at least 18 years old and pass a background check
Preferred
College degree or advanced certificate
Experience in nonprofit or mission-driven organizations
Design skills (Canva or similar)
Experience with vendor negotiation and contract review
Benefits
Medical
Dental
Vision
Disability
Life insurance
Robust retirement program that includes an employer match and automatic contribution
Employee assistance program
Employee wellness program
Telemedicine
Medical consultation
Paid Time Off (PTO) at a minimum of 16 days per year
12 paid holidays off each year
Tuition Assistance
Company
American Heart Association
The American Heart Association is the nation’s oldest and largest voluntary health organization.
1001-5000 employees
H1B Sponsorship
American Heart Association has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (1)
2023 (4)
2022 (3)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$4.62MKey Investors
Stupski FoundationAmeriCorps Public AlliesCity Furniture
2025-08-14Grant· $0.1M
2024-07-09Grant· $2.7M
2024-06-06Grant· $0.69M
Leadership Team
Jennifer Hall
Chief, Data Science and Analytics
Lynne Braggs
National, Sr. Director Digital Content Production, Creative (Marketing)
Recent News
2025-12-24
News-Medical.Net
2025-12-12
Company data provided by crunchbase