Stok · 1 day ago
Construction Project Coordinator
San Francisco (Hybrid)
Full-time
Hybrid
Mid Level
$73K/yr - $112K/yr
3+ years expStok is a company that leads organizations to decarbonize by integrating expertise across ESG and sustainability consulting, carbon, energy engineering, commissioning, and project delivery. They are seeking a Project Coordinator to join their Project Delivery Team, where the role involves supporting the delivery of technical workplace projects and collaborating with diverse project teams to execute projects on time and on budget.
Building MaintenanceReal Estate
Responsibilities
Gather and review information related to new project requests, assist in document management and process oversight
Schedule and participate in all project meetings, document meeting minutes and distribute to appropriate parties. Note action items and follow-up to ensure items are completed
Collaborate and assist in management of external vendors required to support work including but not limited to: Technical designers, Architects, MEP Designers, Hazardous Materials Consultants, and Special Inspectors
Collaborate and assist in management of client vendors and cross functional teams to ensure client standard design and construction procedures are executed
Assist in contract coordination and management for vendor services including contract compliance, payment applications, change order management, and monthly billing review and approvals for design, construction and consultant professionals
Manage and document coordination between project management team, client team, design team and contractor for ongoing construction activities related to new lab equipment installations, retrofits, and small projects
Identify and collaborate with client subject matter experts to provide technical knowledge related to project requirements
Coordinate construction site access, vendor access and client communication related to access and on-site activities
Support cross-disciplinary teams of professionals, coordinating closely with project managers and engineers while fostering development and accountability
Contribute to ongoing process improvement, workflow evolution and team enablement
Observe and track progress on ongoing construction projects to ensure project schedule is met. Ensure client processes are integrated into construction schedules including Construction MOP documentation, submission and approvals
Manage documentation related to Landlord drawing review and approval, permit submission and tracking, construction schedule activities and communication related to construction
Track, distribute and facilitate owner review and approval of construction RFIs and Submittals to ensure all relevant stakeholders are informed and approve of construction activities
Review project closeout documentation for completeness and compliance with client standards including punch-list completion, as-builts, warranties, etc. Distribute closeout documents to appropriate parties
Provide written summaries of project status for internal distribution and reporting as requested. Contribute to ongoing improvements for internal and external communications and processes
Assess projects for sustainability opportunities and synergies across other services Stok provides to client including Sustainability Support, Electrification consulting and Net Zero Projects
Promote the highest level of professionalism and ethics
Qualification
Required
3+ years of proven experience in related field
Bachelor's degree in Architecture, Construction Project Management, Mechanical, Electrical, or Civil Engineering (or similar technical discipline)
Understanding of the construction industry, terminology, codes, documentation, and design disciplines; able to interpret and apply construction documents and specifications
Proficient at identifying tasks and taking initiative in support of maintaining project schedule and critical path activities
Experience with construction management software such as Procore preferred
Familiar with building utility (MEP) systems in commercial buildings
Experience working collaboratively with diverse teams, clients, and stakeholders
Experience with google-docs file management including file sharing and document creation
Strong communication and documentation skills
High attention to detail and organizational skills
Ability to work independently to manage own time related to assigned tasks and willingness to actively communicate progress to other team members
Preferred
Experience with construction management software such as Procore
Benefits
Medical, dental and vision coverage (can also include dependents)
Employer-funded and tax-deductible Health Reimbursement Account
Employee-funded and tax-deductible Flexible Spending and Health Savings Accounts
Mental health concierge service
Life, accidental death, long-term and short-term disability coverage
50% Employer-funded group health benefit plan
Employer-funded Health Spending and Wellness Spending Accounts
Employee Assistance Program
Life, Accidental Death, Long-Term Disability coverage
Flexible work schedules.
Quiet Fridays: Stok offers everyone two days a month meant to tune out the noise and prioritize what needs to get done (whether that’s work or life related)
Flexible Personal Time Off
Minimum of 80 hours per year for Paid Time Off (PTO) or vacation time
80 hours per year for holiday time (floating holidays)
80 hours per year for wellness (or sick) time
40 hours per year for learning and development
16 hours per year for volunteer time (to give back to your community and the causes that matter most to you!)
401(k) (world’s first fossil fuel-free and gun-free 401(k) plan so you can invest in a future you believe in) or Registered Retirement Savings Plan (Canada)
Annual Learning and Development stipend
Work from Home stipend (to support remote ergonomics)
Annual US National Parks Pass or Parks Canada Discovery Pass
Donation program
Cellphone benefit
Personal company credit card
Company
Stok
stok delivers buildings that are healthy, regenerative, and more valuable.
51-200 employees
H1B Sponsorship
Stok has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (3)
2022 (3)
2021 (4)
2020 (3)
Funding
Current Stage
Growth StageLeadership Team
Jason Breede
Senior Director
Recent News
Advertising Age
2025-07-25
PR Newswire
2022-01-19
Company data provided by crunchbase