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Pillsbury Winthrop Shaw Pittman LLP · 8 hours ago

Legal Practice Coordinator

Silicon Valley, CA

Full-time

Onsite

Mid Level

$103K/yr - $120K/yr

3+ years exp

Pillsbury Winthrop Shaw Pittman LLP is a law firm seeking a Legal Practice Coordinator. The role involves providing secretarial and administrative support to attorneys, managing electronic filing systems, and coordinating billing and travel arrangements.

ConsultingFinanceLaw EnforcementLegalProfessional ServicesReal Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provide secretarial and administrative support to partners and non-partner attorneys. This assignment is subject to change based on business unit needs

Provide backup support to other secretaries during planned and unplanned absences

Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports

Exercise strong judgment and maintain confidentiality

Manage and maintain an organized electronic filing system utilizing the firm’s record management system

Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department

Review and maintain electronic case and administrative files

Manages the lifecycle of business matters by assisting attorneys in engaging new clients, opening new matters and drafting engagement letters

Enter attorney’s time according to Firm billing practices as requested. In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients

Prepare check requests and coordinate payment to vendors as necessary

Assist with coordinating travel arrangements and process expense reimbursements requests

Ability to work overtime as needed

Assume additional responsibilities as assigned

Qualification

Administrative support experienceMicrosoft Office SuiteElectronic document managementAdobe AcrobatTime-entry programsCalendaring programsWritten communication skillsVerbal communication skillsOrganizational skillsInterpersonal skillsProblem-solving skills

Required

High school diploma required

Minimum of 3-5 years of administrative support experience, preferably in legal or professional services industries

Clear and effective written and verbal skills

Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment

Strong interpersonal skills, including the ability to work effectively with others

Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills

Proficiency with computer skills, including Microsoft Office Suite and Adobe Acrobat programs

Preferred

Bachelor's degree preferred

Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocs, Aderant preferred

Company

Pillsbury Winthrop Shaw Pittman LLP

Pillsbury is one of the world’s foremost law firms, operating at the intersection of technology innovation, capital and government.

Founded in 1868

Palo Alto, California, USA

1001-5000 employees

http://www.pillsburylaw.com

H1B Sponsorship

Pillsbury Winthrop Shaw Pittman LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (7)

2023 (9)

2022 (7)

2021 (3)

2020 (11)