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Ipsen · 9 hours ago

Executive Assistant

Cambridge, MA

Full-time

Hybrid

Mid Level

$36.06/hr - $52.88/hr

Ipsen is a biopharma company seeking an Executive Assistant to provide comprehensive administrative support to the VP of Corporate Affairs and other leaders. The role involves managing calendars, arranging travel, coordinating meetings, and preparing various documents to ensure seamless operations within the team.

BiotechnologyPharmaceuticalProduct Research

H1B Sponsor Likely

Responsibilities

Preparing, submitting and tracking expense reports for the team, as necessary

Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2

Uploading fully executed agreements/contracts into iCAP

Travel: Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel issues as they arise

Maintaining calendars of designated team members as required: Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings

Organizing conference registrations & membership renewals for professional organizations

Providing fluid support across both corporate and personal calendars including travel and appointments

Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate

Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)

Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents

Performing additional duties and assigned projects to achieve overall business objectives

Qualification

Executive Assistant experienceCalendar managementTravel coordinationDocument preparationEvent coordinationTrust buildingAccountabilityComplexity managementProblem solvingEffective communication

Required

High School Diploma or equivalent is required

Proven experience as an Executive Assistant supporting VP level executives, ideally within biopharma or similar fast-paced industry

Prior experience working with remote, international teams in a globally matrixed organization is a plus

Demonstrated experience managing multiple and complex domestic and global travel arrangements while planning all aspects of complex meetings and events, on and off-site

Able to problem solve and resolve issues in real time

Able to work from our Cambridge, MA office 3x a week

Ensures Accountability

Instills Trust

Manages Complexity

Excellence in Execution

Communicates Effectively

Preferred

B.A./B.S. or equivalent is preferred

Benefits

401(k) with company contributions

Group medical, dental and vision coverage

Life and disability insurance

Short- and long-term disability insurance

Flexible spending accounts

Parental leave

Paid time off

Discretionary winter shutdown

Well-being allowance

Commuter benefits

Company

Ipsen

Glassdoor3.7

Ipsen is a global specialty-driven biopharmaceutical company focused on innovation and specialty care.

Founded in 1929

Boulogne-billancourt, Ile-de-France, FRA

5001-10000 employees

http://www.ipsen.com

H1B Sponsorship

Ipsen has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2020 (1)