UTMB Faculty Group Practice · 1 month ago
HCSS Acquisition Specialist - Purchasing
Galveston, Texas, United States
Full-time
Onsite
Entry, Mid Level
$33/hr - $33/hr
2+ years expUTMB Faculty Group Practice is part of the HealthCare System Staffing, and they are seeking an Acquisition Specialist to provide advisory and administrative skills necessary for procurement. The role involves managing the procurement cycle, preparing bid documents, and coordinating contract negotiations while ensuring compliance with applicable regulations.
Hospital & Health Care
Responsibilities
Assists Customers in procurement planning and project coordination by providing budgetary/cost analysis, sourcing, technical & commercial recommendations, defining project scope and requirements, scheduling and risk/benefit analysis information
Prepares general bid-proposal documents including the development of appropriate specifications/requirements, evaluation & selection criteria and process, commercial and legal terms and bidders list
Coordinates and leads the bid/proposal evaluation process and prepares award recommendation for basic contracts
Coordinates and assists in leading the purchase and contract negotiations developing appropriate strategies and tactics to minimize institutional risks and achieve best value
Prepares purchase order/contract documents in accordance with approved templates/formats to ensure inclusion of all appropriate terms, conditions, and requirements
Issues purchase order releases and/or contract amendment consistent with the requirements of the agreement
Actively engages in supplier sourcing and development activities including outreach to Historically Underutilized Businesses
Provides information to Customer to ensure Customers' understanding of purchase order/contract requirements and obligations including Customer's responsibility, if applicable, for contract management and managing supplier performance
Responsible for providing clarification of purchase order/ contract terms and requirements. Identifies discrepancies and facilitates negotiation/resolution of disputes
Issues purchase orders and/or contract amendments consistent with the agreement terms
Provides recommendations and/or prepares appropriate documents for contract renewals, extensions, modifications and termination in coordination with Customer and Purchasing Management
Monitors supplier and/or customer performance and compliance with contract requirements and Purchasing’s policies and procedures
Prepares appropriate contract documents (i.e., bids/proposals, correspondence, purchase orders, amendments, etc.) and ensures they are properly completed, organized, filed, recorded, stored, and archived in accordance with applicable policies /procedures
Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations
Develops a strong partnership with customers to proactively understand their ordering habits and trends to assist with their needs
Serves as liaison between vendors, the institution, and departments
Corresponds with parties involved to assure orders, shipping, and deliveries are timely and in order
Handles routine inquiries regarding the process and basic purchasing policies and procedures
Develops and maintains effective relationships with internal and external customers and serves as a principal liaison between customers and operations
Works closely with customers in problem resolution and consults with customers on problem prevention
Maintains & reports service/process area outcomes
Coordinates and/or assists in the development of service/process area policies and procedures
Adheres to internal controls and reporting structure
Qualification
Required
Bachelor's degree or equivalent and two years related experience
Demonstrates good negotiation skills and understanding of negotiation strategies and tactics
Proficient in Microsoft Office Suite
Demonstrate the ability to read, interpret and apply legal theories and concepts to develop and negotiate purchase order/contract terms to minimize institutional risk
Good technical writing skills and ability to write specifications
Demonstrates ability to communicate professionally with people at all levels of the organization and external contacts
Good organizational and project management skills
Demonstrates the ability to proactively assist customers with their immediate and long-term needs
Ability to analyze and interpret data
Ability to work in a fast-paced environment and work cross-functionally
Working knowledge of current purchasing and on-line systems (e.g., Peoplesoft/Oracle)
Demonstrates good customer service skills
Good verbal and written communications skills including the ability to plan, organize, and lead meetings or conduct presentations
Detail oriented
Good overall knowledge of the acquisition process, policies, and procedures
Good mathematics and basic accounting skills
Good problem resolution skills
Ability to work in a team environment contributing ideas, participating in decisions, and achieving outcomes
Preferred
Working knowledge of State of Texas Procurement guidelines
Benefits
401k retirement plan offered through HCSS.
Company
UTMB Faculty Group Practice
The University of Texas Medical Branch (UTMB) Faculty Group Practice (FGP) is comprised of over 950 faculty physicians and advanced practice providers who drive UTMB’s mission of improving health by delivering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase